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Tools team                                                   A. Rousskov
Internet-Draft                                   The Measurement Factory
Expires: April 25, 2005                                 October 25, 2004

             Requirements for IETF Draft Submission Toolset

Status of this Memo

   This document is an Internet-Draft and is subject to all provisions
   of section 3 of RFC 3667.  By submitting this Internet-Draft, each
   author represents that any applicable patent or other IPR claims of
   which he or she is aware have been or will be disclosed, and any of
   which he or she become aware will be disclosed, in accordance with
   RFC 3668.

   Internet-Drafts are working documents of the Internet Engineering
   Task Force (IETF), its areas, and its working groups.  Note that
   other groups may also distribute working documents as

   Internet-Drafts are draft documents valid for a maximum of six months
   and may be updated, replaced, or obsoleted by other documents at any
   time.  It is inappropriate to use Internet-Drafts as reference
   material or to cite them other than as "work in progress."

   The list of current Internet-Drafts can be accessed at

   The list of Internet-Draft Shadow Directories can be accessed at

   This Internet-Draft will expire on April 25, 2005.

Copyright Notice

   Copyright (C) The Internet Society (2004).


   This document specifies requirements for an IETF toolset facilitating
   Internet-Draft submission, validation, and posting.

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Table of Contents

   1.  Introduction . . . . . . . . . . . . . . . . . . . . . . . . .  3
   2.  State of this draft  . . . . . . . . . . . . . . . . . . . . .  3
   3.  Scope  . . . . . . . . . . . . . . . . . . . . . . . . . . . .  3
   4.  Notation and Terminology . . . . . . . . . . . . . . . . . . .  4
   5.  Status quo . . . . . . . . . . . . . . . . . . . . . . . . . .  5
   6.  Overall Toolset operation  . . . . . . . . . . . . . . . . . .  6
   7.  Upload page  . . . . . . . . . . . . . . . . . . . . . . . . .  9
   8.  Check action . . . . . . . . . . . . . . . . . . . . . . . . .  9
     8.1   Preprocessing  . . . . . . . . . . . . . . . . . . . . . . 10
     8.2   Processing . . . . . . . . . . . . . . . . . . . . . . . . 11
     8.3   Storage  . . . . . . . . . . . . . . . . . . . . . . . . . 11
     8.4   Extraction . . . . . . . . . . . . . . . . . . . . . . . . 11
     8.5   Validation . . . . . . . . . . . . . . . . . . . . . . . . 13
       8.5.1   Absolute requirements  . . . . . . . . . . . . . . . . 13
       8.5.2   Desireable features  . . . . . . . . . . . . . . . . . 14
       8.5.3   DoS thresholds . . . . . . . . . . . . . . . . . . . . 15
       8.5.4   WG approval  . . . . . . . . . . . . . . . . . . . . . 15
   9.  Check page . . . . . . . . . . . . . . . . . . . . . . . . . . 16
     9.1   External meta-data . . . . . . . . . . . . . . . . . . . . 17
   10.   Post Now action  . . . . . . . . . . . . . . . . . . . . . . 18
     10.1  Receipt page . . . . . . . . . . . . . . . . . . . . . . . 19
   11.   Adjust action  . . . . . . . . . . . . . . . . . . . . . . . 19
   12.   Adjust page  . . . . . . . . . . . . . . . . . . . . . . . . 19
   13.   Post Manually action . . . . . . . . . . . . . . . . . . . . 20
   14.   Receipt page . . . . . . . . . . . . . . . . . . . . . . . . 20
   15.   Bypassing the Toolset  . . . . . . . . . . . . . . . . . . . 20
   16.   Email interface  . . . . . . . . . . . . . . . . . . . . . . 21
   17.   Implementation stages  . . . . . . . . . . . . . . . . . . . 23
   18.   Security Considerations  . . . . . . . . . . . . . . . . . . 24
   19.   IANA Considerations  . . . . . . . . . . . . . . . . . . . . 25
   20.   Compliance . . . . . . . . . . . . . . . . . . . . . . . . . 25
   A.  Comparison with current procedures . . . . . . . . . . . . . . 25
   B.  Acknowledgments  . . . . . . . . . . . . . . . . . . . . . . . 26
   C.  Change log . . . . . . . . . . . . . . . . . . . . . . . . . . 26
   21.   References . . . . . . . . . . . . . . . . . . . . . . . . . 34
   21.1  Normative References . . . . . . . . . . . . . . . . . . . . 34
   21.2  Informative References . . . . . . . . . . . . . . . . . . . 34
       Author's Address . . . . . . . . . . . . . . . . . . . . . . . 35
       Intellectual Property and Copyright Statements . . . . . . . . 36

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1.  Introduction

   Public Internet-Drafts are primary means of structured communication
   within IETF.  Current Internet-Draft submission and posting
   mechanisms hinder efficient and timely communication while creating
   unnecessary load on the IETF Secretariat.  The IETF Tools team
   recommends formalization and automation of the current mechanisms.
   This document contains specific automation requirements.

   The IETF Secretariat and many IETF participants have long been
   proponents of automation.  This document attempts to reflect their
   known needs and wishes, as interpreted by the Tools team.

2.  State of this draft

   This draft version attempts to resolve all known issues.  It can
   benefit from some editorial polishing.  If no serious bugs are found
   in this version, the Tools team may ask IESG to issue a Last Call for

   Please review this draft.  Both substance and editorial comments are
   welcomed.  Please check the Change log in Appendix C before proposing
   changes as it is possible that your idea has been already discussed.
   Please post comments on tools-discuss@ietf.org mailing list or email
   them directly to the author.

   RFC Editor Note: Please remove this section for the final publication
   of the document.  It has been inspired by
   draft-rousskov-newtrk-id-state and related NEWTRK WG discussions.

3.  Scope

   The Draft Submission Toolset discussed in this document is about
   getting a single new version of an Internet-Draft from an IETF
   participant to the IETF draft repository.  A single draft version may
   include several formats, and dealing with those formats is in scope
   for the Toolset.  Definition and sources of draft meta-information
   (to be used in Secretariat databases and elsewhere) are in scope.
   Submitter authentication and submission authorization are in scope.

   Draft posting may result in various notifications sent to interested
   parties.  While this document recommends a subset of notification
   targets, details of notifications are out of scope.

   Creation of new drafts or new draft versions as well as manipulation,
   visualization, and interaction with the drafts already in the
   repository are out of scope.  Draft expiration and archiving of old
   draft versions are out of scope.

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4.  Notation and Terminology

   The following terms are to be interpreted according to their
   definitions below.

   posted draft: A draft accepted into public IETF draft repository and,
      hence, publicly available on IETF web site.  Posting of a draft
      does not imply any IETF or IESG review and endorsement.

   draft version: A meant-to-be-public snapshot of an Intenet-Draft with
      a meant-to-be-unique version number.  Also known as "draft

   draft format: Any draft source or presentation format, including
      original and preprocessed XML, original or generated plain text as
      well as PDF, PostScript, and HTML formats.

   primary draft format: The first available draft format from the
      following list: plain text, PDF, PostScript, or XML.

   WG draft: A draft which identifier (a.k.a.  filename) is known and
      starts with "draft-ietf-".

   individual draft: A draft other than a WG draft.

   submitter: A human or software agent initiating submission of an
      Internet-Draft version for validation or posting.  In some cases,
      the Secretariat staff does the actual submission, but always on
      behalf of a submitter.  In some cases (including but not limited
      to malicious attacks), the submitter is not the draft author.

   lawful submitter: A submitter that is authorized by IETF rules to
      post a given draft.  This includes a draft author or editor
      (listed in the draft text), a corresponding WG Chair, or an IESG

   authorized submitter: A lawful submitter authenticated by the
      Toolset.  Authentication is initially limited to verifying
      submitter access to submitter's email address.

   immediately: Without human interaction or artificial software delays
      and within a few seconds.

   The Toolset is specified using a set of normative requirements.
   These requirements are English phrases ending with an "(Rnnn/s)"
   mark, where "nnn" is a unique requirement number, and "s" is a single
   letter code ("a", "b", or "c") specifying the implementation stage
   for the requirement.  Implementation stages are documented in Section

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   This document specifies interface and functionality of the Toolset,
   not details of a Toolset implementation.  However, implementation
   hints or examples are often useful.  To avoid mixup with Toolset
   requirements, such hints and examples are often marked with a "Hint:"
   prefix.  Implementation hints do not carry any normative force, and a
   different implementation may be the best choice.

5.  Status quo

   This section summarizes the process for draft submission and posting
   as it exists at the time of writing.

   To get an Internet-Draft posted on the IETF web site, an IETF
   participant emails draft text to the IETF Secretariat, along with an
   informal note asking to post the draft.  Secretariat staff reads the
   note, reviews the draft according to a checklist, and then approves
   or rejects the submission.  Draft approval triggers the corresponding
   announcement to be sent to appropriate IETF mailing lists.  Every 4
   hours, approved drafts are automatically copied to the IETF drafts
   repository and become available on IETF web site.

   Collectively, IETF participants submit thousands of Internet-Drafts
   per year (in the year 2000, about three thousand drafts were
   submitted; 2002: 5k; 2004: 7k [secretariat]).  About 30-50% of posted
   drafts are Working Group drafts (among some 2,100 drafts, there were
   about 380 new and 290 updated WG drafts posted in 2003).  While no
   rejection statistics is available, the vast majority of submitted
   drafts are approved by Secretariat for posting.

   It usually takes the Secretariat a few minutes to review a given
   draft.  However, since the Secretariat staff does not work 24/7, does
   not work in all time zones, has other responsibilities, and since
   approved drafts are posted in batches every 4 hours, it may take from
   several hours to several days to get a draft posted.  Due to much
   higher demand and fixed processing capacity, postings during the last
   weeks before IETF face-to-face meetings take much longer, creating a
   long queue of unprocessed drafts that are then announced nearly

   To give IETF face-to-face meeting participants time to review
   relevant documents, Secretariat does not accept Internet-Draft
   submissions close to IETF meetings (regardless of whether a draft is
   relevant to the upcoming meeting).

   Many Working Groups have come up with ad hoc solutions to cope with
   posting delays.  For example, many draft snapshots are "temporarily"

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   published on personal web sites or sent (completely or in part) to
   the group list.  Alternative means of publication may effectively
   replace official IETF interfaces, with only a few major draft
   revisions ending up posted on IETF web site.

   Informal interfaces for submitting and posting drafts discourage
   automation.  Lack of submission automation increases Secretariat
   load, complicates automated indexing and cross-referencing of the
   drafts, and, for some authors, leads to stale drafts not being
   updated often enough.

   Beyond a short Secretariat checklist, submitted drafts are not
   checked for compliance with IETF requirements for archival documents,
   and submitters are not notified of any violations.  As a result, IESG
   and RFC Editor may have to spend resources (and delay approval)
   resolving violations with draft authors.  Often, these violations can
   be detected automatically and would have been fixed by draft authors
   if the authors knew about them before requesting to publish the

   Technically, anybody and anything can submit a draft to the
   Secretariat.  There is no reliable authentication mechanism in place.
   Initial submissions of WG drafts require WG Chair approval, which can
   be faked just like the submission request itself.  No malicious
   impersonations or fake approvals have been reported to date however.

   Lack of authentication is not perceived as a serious problem,
   possibly because serious falsification are likely to be noticed
   before serious damage can be done.  Due to the informal and manual
   nature of the submission mechanism, its massive automated abuse is
   unlikely to cause anything but a short denial of draft posting
   service and, hence, is probably not worth defending against.
   However, future automation may result in a different trade-off.

6.  Overall Toolset operation

   This section provides a high-level description for the proposed
   Toolset.  The description is meant to show overall operation and
   order; please refer to other sections for details specific to each

   A typical submitter goes through a sequence of 2-4 web pages and
   associated actions.  The number of pages depends on the draft
   validation and meta-data extraction results.  For example, validating
   the draft without posting it requires interacting with two web pages:
   Upload and Check.  The common case of posting a valid draft without
   manual meta-data adjustments takes three web pages (Upload, Check,

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   Here is a brief overview of pages and actions:

   Upload page: Interface to copy draft from submitter's computer into
      the Toolset staging area (Section 7).  Multiple formats are
      accepted.  The draft is sent to the Check action.

   Check action: Stores the draft in the Toolset staging area, extracts
      draft meta-data, validates the submission (Section 8).  Produces
      the Check page.

   Check page: Displays draft interpretation and validation results
      (Section 9).  Draft preview may also be given on this page.  After
      reviewing draft interpretation and validation results, the
      submitter has four basic choices (a) auto-post draft "as is" now;
      (b) make manual corrections and submit the draft to Secretariat
      for manual posting later; (c) cancel submission; or (d) do
      nothing.  The automated posting option may not be available for
      drafts with validation errors.

   Automated posting: If the submitter decides to proceed with automated
      posting from the Check page, the system authenticates the
      submitter and checks whether the submitter is allowed to post the
      draft.  If the submitter is authorized, the draft is immediately
      posted, deleted from the staging area, and the submitter is
      notified of the result via email and Receipt page (Section 10).

   Manual adjustment and posting: If the submitter decides to adjust
      meta-data, the draft remains in the Toolset staging area, and the
      Adjust action (Section 11) presents the submitter with an Adjust
      page (Section 12).  When submitter makes the adjustments and
      proceeds with manual posting, a pointer to the stored draft and
      its adjusted meta-data is sent to the secretariat for manual
      processing (Section 13).  The submitter is notified of the pending
      Secretariat request via email and Receipt page.

   Cancellation: If the submitter decides to explicitly cancel the
      submission, the submission state (including the draft) is
      immediately deleted from the Toolset staging area and an
      appropriate Receipt page is generated without further actions
      (R123/a).  Cancellation of posted drafts is out of this document

   Receipt page: Contains details of a successful or failed draft
      submission and informs the submitter of the next appropriate
      step(s) related to submission result.

   The following informal diagram illustrates the basic submission

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                       /---> Post Now
   Upload --> Check -+-----> Adjust ---> Send to Secretariat
                       \---> Cancel

   If the submitter does nothing while the Toolset is expecting some
   response, the abandoned submission times out (R124/a).  The timeout
   value depends on the submission state.  Hint: A timeout value of one
   hour is probably large enough unless the Toolset is waiting for some
   kind of a 3rd party confirmation (e.g., WG chair approval).  Doing
   nothing is functionally equivalent to explicitly canceling the
   submission, except that explicit cancellation requires immediate
   removal of submission state while the state of submissions marked as
   abandoned is garbage-collected.

   The staging area maintenance algorithms must keep the area in a
   consistent, correct state in the presence of DoS attacks attempting
   to overwhelm the area with fake submissions in various stages (R67/
   a).  Hint: denial of service to legitimate users is acceptable under
   DoS attack conditions, but corruption of storage area is not.

   The "web pages" this text is referring to are distinct dialogs, that
   may be visible to the submitter under the same or different URL, and
   supported by a single or several CGI programs.

   The Toolset must handle multiple submitters simultaneously submitting
   the same draft (R72/a) and a single submitter simultaneously
   submitting two drafts (R73/a).  The latter might happen, for example,
   when the submitter is using several browser windows to submit several
   drafts or is submitting drafts via email interface.  The term
   "simultaneously" means that submission processing times overlap.

   Hint: Except for the Upload page, pages contain a submission session
   identifier to provide actions with access to stored information.  The
   identifier is specific to the submission rather than the draft
   version or the submitter.  While the nature of the web interface
   allows the session identifier to be invisible to the submitter, email
   communication would need to identify the session so that the
   recipient (and Toolset) know the context.

   Hint: A single action may correspond to multiple programs and, vice
   versa, a single CGI program may implement several actions.  Actions
   preserve and exchange state by storing it along with draft.  Grouping
   all submission-specific information in one subdirectory named using
   the session identifier may increase robustness and simplify
   debugging.  Session creation and destruction can then be logged in a
   global index.

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   Ways to partially or completely bypass the Toolset are documented in
   Section 15

   The Toolset implementation should be available under an open-source
   license approved by Open Source Initiative [OSI] (R144/a), with an
   interface to report bugs and request feature enhancements (R145/b).
   Hint: Hosting the Toolset at an open-source-friendly project
   management site like SourceForge.net would provide the IETF community
   with decent, ready-to-use interface to access to code, bug reports,
   and discussion forums.

7.  Upload page

   To upload the draft, the submitter goes to a well-known page on the
   IETF web site (R1/b).  There, the draft text can be uploaded using an
   HTML file upload form.  This form provides fields to upload plain
   text format of the draft (R2/a) and all other formats allowed by IETF
   draft publication rules (R3/b).  At the time of writing, these
   formats are:  XML ([RFC2629] and [I-D.mrose-writing-rfcs]), PDF, and

   Submitted forms are handled by the Check action documented in Section

   The Upload page also has a validate-only flag, indicating that
   uploaded draft must not be posted and may be deleted immediately
   after the validation (R74/b).  Regardless of the validation results,
   the stored draft meta-data is marked so that validation-only drafts
   can be identified and deleted first by garbage collector for the
   Toolset staging area (R75/b).  Drafts uploaded in a validate-only
   mode cannot be posted (R76/b); they would need to be uploaded again,
   without the validate-only flag, and the validation results page
   should explain that (R77/b).  This flag is useful for tools using
   online validation, especially for bulk draft processing.  Hint: it
   may be better to implement this flag as a hidden HTML input field to
   simplify the interface for human submitters.

8.  Check action

   The Check action preprocessed XML draft source (if any), generates
   plain text format (if needed, see R70), stores submitted draft (all
   formats) in the staging area, and then extracts meta-data and
   validates each format (R6/a).  Errors and warnings are indicated to
   the submitter in the response via computer-friendly tag(s) and
   human-friendly text (R7/a).

   If any error is found, automated posting becomes impossible (R113/a).
   This rule applies to all errors, even those that do not refer to R113

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   and do not explicitly prohibit automated posting.  If automated
   posting is not possible, the Toolset still gives the submitter an
   option of sending the draft for manual validation and posting (R114/
   a).  Since each submission is treated in isolation, the submitter
   also has an option of correcting the problem and resubmitting for
   automated posting.

   It is an error to submit a draft which has neither plain text nor XML
   sources format (R68/a).  XML source is acceptable without
   accompanying plain text only if the Toolset successfully generates a
   draft in plain text format from the XML source, as a part of the
   processing step documented below (R69/b).  These rules imply that
   PDF- or PostScript-only drafts cannot be posted without Secretariat
   involvement.  Furthermore, drafts containing PDF or Postscript format
   must not be auto-posted until the Toolset can validate that their
   content matches plain text format (R143/a).

   Draft format acceptance rules above are meant to decrease chances
   that multiple posted draft formats for a single draft contain
   substantially different documents.  With experience, the rules may be
   simplified so that, for example, only submissions containing nothing
   but XML or plain text sources can be posted without Secretariat
   involvement and all other submissions require manual actions to match
   formats or extract meta-data.

8.1  Preprocessing

   XML source containing XML processor <rfc? include="..."> instructions
   (PIs) is preprocessed to include references (R8/b).  This step is
   needed to remove external dependencies from XML sources and to
   simplify tools processing posted XML.

   The XML preprocessor uses public database(s) to resolve PI references
   (R85/b).  The Toolset documentation specifies what databases are used
   and how PIs are mapped to database entries (R86/b).  The Toolset must
   not rely on PIs existence (R87/b) because some XML sources will be
   preprocessed before the submission or will be written without PIs.
   Hint: Local up-to-date copies of Marshall Rose's reference databases
   at xml.resource.org can be used.

   Both original and preprocessed XML sources may be posted later.  The
   original source with include PIs may be useful to the RFC Editor and
   generation of diffs (against future or past original sources).  The
   preprocessed source without PIs becomes the default public XML source
   of the posted draft (R10/b).  If any of the include PIs known to the
   Toolset cannot be handled, an error is recorded (R11/b), and the
   submitter is encouraged to do the preprocessing locally, before
   submitting the draft (R111/b).

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   Draft formats other than XML are not preprocessed.

8.2  Processing

   When no plain text format of the draft is submitted, but XML sources
   are available, the Toolset attempts to generate plain text format
   from submitted XML sources (R70/b).

   If XML sources are available, the Toolset generates HTML draft format
   (R112/c).  HTML generation failures should result in warnings, not
   errors (R115/c).  HTML generation is not meant to be implemented
   until the Enhancement stage is reached (R130/a).  In general, HTML
   generation is desirable because HTML drafts are usually easier to
   navigate than plain text drafts due to improved overall readability
   and links.  As any Enhancement Stage feature, HTML generation may be
   dropped or drastically changed to reflect then-current IETF consensus
   and the experience of the first two implementation stages.

8.3  Storage

   The Check action needs to store all draft formats so that
   successfully validated drafts can later be auto-posted at submitter
   request.  The action stores all submitted formats of the draft in a
   staging area dedicated to the Toolset (R12/a).  If, after garbage
   collection, the staging area is full (i.e., the total used size
   reached configured maximum capacity), the submitter and the
   Secretariat are notified of a fatal error (R13/a).

8.4  Extraction

   The Toolset extracts meta-data from the following stored draft
   formats: plain text (R131/a), XML (R132/b), and other (R133/c).  If a
   meta-data extraction fails, the Toolset records an error (R15/a).
   Meta-data extraction is necessary to validate and post the draft.

   Section 17 documents a non-obvious implementation schedule related to
   the above two requirements.  When only partial support for format
   interpretation is available, only interpreted formats are subject to
   extraction and validation requirements.  In other words, if the
   Toolset does not yet support interpretation of a given format, then
   the corresponding information is stored and made available "as is",
   regardless of the actual content.

   The draft interpreter extracts the following meta-data from each
   draft format (R16/a).

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   identifier: Also known as draft "filename".  For example,

   version: A non-negative integer number representing draft version
      number (also known as draft revision number).  For example, the
      number seven in draft-ietf-tools-draft-submission-07.

   name: Common part of all draft identifiers for all versions of the
      same draft.  In other words, a draft identifier without the
      version component.  For example, draft-ietf-tools-draft-submission
      in draft-ietf-tools-draft-submission-07.

   WG ID: Working Group identifier.  WG ID value is empty for individual
      drafts not meant to be work items of a known WG and for non-IETF
      drafts.  For example, "tools" in
      "draft-ietf-tools-draft-submission-07" and "opes" in
      "draft-rousskov-opes-ocp-00" are both WG IDs.  Extraction of WG ID
      from a given individual draft identifier is an Enhancement Stage
      feature; the process is imprecise and requires checking with a
      list of known IETF working groups, teams, and similar structures.

   WG flag: True for WG drafts and false for all other drafts.  For
      example, "true" for "draft-ietf-tools-draft-submission-13".

   title: A human-friendly draft title.  For example, the title of this
      draft is "Requirements for IETF Draft Submission Toolset"

   authors: A list of all draft authors.  For each author, their name
      and email address are extracted.

   abstract: Draft abstract text.

   creation date: Draft version creation date.

   expiration date: Draft version expiration date.

   size: The number of pages and octets in primary format of the draft.
      The definition of a page depends on the format and may be
      imprecise or arbitrary for some formats.

   Failure to extract any field results in error (R95/a).

   The Toolset requires author email addresses because they are
   essential for notifying co-authors that their draft has been posted.
   If there are no such notifications, a submitter adding a co-author to
   the draft without co-author consent may not be caught for a while.
   Such "surprise" co-authorships has happened in the past and can be
   quite annoying.  However, since the Toolset does not solicit

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   co-authors consent to post a valid draft (and such solicitation would
   not go beyond email control verification anyway), it is not possible
   to stop a malicious submitter from adding co-authors without their

   Like other meta-data items above, draft creation and expiration dates
   are extracted from the draft; their values do not depend on the
   actual submission time (i.e., the time the Check action starts).
   However, the validation procedure may declare some dates invalid
   after comparing them with the submission time.

8.5  Validation

   Drafts need to be validated to catch broken submissions.  Validation
   also helps educate or warn authors of problems that may become
   show-stoppers when the draft is sent for IETF Last Call and IESG
   review.  IETF standards have to follow a set of syntax and semantics
   requirements (see ID-NITS document at
   <http://www.ietf.org/ID-Checklist.html>.  Most of those requirements
   are not enforced for Internet-Drafts.  However, following them may
   improve draft quality, reduce IESG load, and increase the chances of
   the draft being approved as an RFC.

   When validating a given draft, it is important to distinguish between
   absolute requirements and desirable draft properties.  Both
   categories are checked for, but violations have different effects
   depending on the category.  The two categories are detailed in the
   following subsections.

   When a valid draft is being posted and submitter authorization or
   co-author notification is performed, validation results should be
   included in the email (R81/b) so that the submitter can see meta-data
   extraction and validation warnings.  Note that these results cannot
   include errors since only valid drafts can be posted.

8.5.1  Absolute requirements

   Violating any of these requirements would prevent a draft to be
   automatically posted (R17/a).  The offending draft would have to be
   fixed or submitted for manual posting, with an explanation why the
   absolute requirements need to be violated (or why Validator
   mis-detected violations).  These explanations may speed up
   Secretariat posting decision and may help Secretariat to improve
   Toolset implementation.

   1.  All available meta-data entries must match across all submitted
       draft formats (R18/a).  For example, if the interpreter managed
       to extract draft title from plain text and PDF format, both

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       titles must match.  This requirement prevents accidental
       submission of mismatching formats.

   2.  Version 00 of a Working Group draft has a corresponding Working
       Group approval (R20/a).  This approval can be relayed before or
       after the first draft submission, by a Chair or Secretary of the
       WG.  See Section 8.5.4 for related requirements.

   3.  Draft ID must be correct (R22/a), including the draft version
       number value.  Draft version numbers must start with zero and
       increase by one with every new version.  To satisfy this
       requirement, the Toolset would have to consult the repository of
       already posted drafts, including expired ones.

   4.  An IETF IPR Statement and other boilerplate required for drafts
       according to [RFC3667] and [RFC3668] (or successors) must appear
       in the draft text (R23/a).

   5.  The creation of the draft version could have happened 48 hours or
       less before submission time.  Hint: Implementors should be
       careful to handle creation dates that appear to be in the past or
       in the future, due to possible time zone differences.  Making the
       most forgiving/permissive assumption about the time zone should

   6.  The draft version expiration date obeys IETF draft expiration

   7.  No IETF submission blackout period applies.  Hint:  IETF
       blackouts must be enforced based on submission time, not possible
       draft creation time.

   8.  Posting this draft must not result in any Denial of Service (DoS)
       attack threshold to be crossed (R97/a).  Specific thresholds are
       documented in Section 8.5.3.

8.5.2  Desireable features

   Violating any of the following requirements does not prevent the
   submitter from auto-posting the draft (R24/a).

   1.  All automatically testable nits in ID-NITS document at
       <http://www.ietf.org/ID-Checklist.html> (R116/b).  The Toolset
       should use external tools to check these rather than embed nits
       checking code (R117/a).  Hint: Henrik Levkowetz' idnits tool can
       be used (http://ietf.levkowetz.com/tools/idnits/) and other tools
       can be written or adopted.

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   2.  New draft versions are expected (R21/b).  For example, version 00
       of an individual draft is always expected, while posting a new
       version of a draft already under IESG review should generate a

   3.  Previous version, if any, was posted at least 24 hours ago (R96/
       b).  This warning may prevent some human errors, especially when
       multiple authors may post the same draft.

8.5.3  DoS thresholds

   The following table documents DoS attack thresholds for various draft
   categories.  Daily limits correspond to all drafts (and all draft
   formats) within the category.  Other thresholds may be introduced and
   these initial thresholds may be adjusted as necessary.  The
   thresholds are likely to become more smart/dynamic with experience.

   DoS attack thresholds

   | category                               | versions/day |    MB/day |
   | drafts with the same draft name        |            3 |         5 |
   | drafts with the same submitter         |            5 |        10 |
   | WG drafts with the same WG ID          |           10 |        15 |
   | all drafts                             |          300 |       150 |

   The thresholds are meant to limit destructive effects of DoS attacks
   (e.g., full disks cause other tasks to fail), allow for capacity
   planning (e.g., how much storage space the Toolset needs), and limit
   annoying side-effects of "too many" drafts being posted (e.g., when a
   person receives posting notifications about a given draft or a given
   working group).  The Toolset should warn the Secretariat if total
   submissions are approaching any threshold (R134/b).  Hint: Bandwidth
   available for submissions may need to be throttled (on a network
   subnet basis?) to make reaching the daily size quota (with malicious
   intent) difficult.

8.5.4  WG approval

   For version 00 of a WG draft, the Toolset checks for an existing WG
   approval (R125/a).  If (a) no approval exists, and (b) the Toolset
   does not support the "waiting for WG approval" feature, the toolset
   records an error (R135/a).

   If (a) no approval exists, (b) the Toolset supports the "waiting for

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   WG approval" feature, and (c) the draft cannot be posted even if WG
   approval is received, then the Toolset records a warning that a WG
   approval would be required once all errors preventing draft from
   posting are fixed (R137/b).

   If (a) no approval exists, (b) the Toolset supports the "waiting for
   WG approval" feature, and (c) the draft can be posted if WG approval
   is received, then the Toolset explains the situation to the submitter
   and asks whether the submitter will solicit an explicit approval from
   the WG (R126/b).  If the submitter decides to go ahead with
   solicitation, the Toolset puts the submission into a "waiting for WG
   approval" state until the approval is available (R127/b).  Otherwise,
   the Toolset records a "no WG approval is expected" error (R138/b).

   Details of the approval recording and access interfaces as well as
   the mechanism to resume the submission upon approval are out of this
   document scope.

9.  Check page

   The Check page, created by the Check action displays extracted draft
   meta-data and validation results (R25/a).  The purpose of the page is
   to allow the submitter to verify whether the stored draft and
   automatically extracted meta-data match submitter's intent and to be
   informed of validation problems.

   Meta-data items specified in Section 8.4 that failed validation
   checks must be marked specially (rather than silently omitted or
   ignored) (R26/b).  Hint: rendering those items in red, with links to
   corresponding validation errors or warnings, may force authors to pay

   Validation messages include both errors and warnings.  Each
   validation message refers to normative document(s) containing
   corresponding validation rules (R27/b).

   The Check page allows the submitter to enter external meta-data
   (Section 9.1) (R28/a).  If validation was successful, an
   "automatically post the draft now" button is provided (R29/a).
   Regardless of validation results, "adjust and post manually" and
   "cancel" buttons are provided (R30/a).

   The Check page provides a preview of the draft plain text format
   (R31/a), with a link to see how the entire draft (with all its
   formats) would look like if posted (R82/b).  Hint: the Check page
   preview should be sufficiently long to let authors detect obvious
   draft mismatch or misinterpretation errors but short enough to avoid
   dominating the page.  Displaying the first line of the draft through

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   the last line of the abstract may be sufficient.

   For draft updates, the Check page reports the time and the submitter
   of the last update (R83/b).  This information is especially useful
   when multiple authors are working on the same draft.  The page also
   provides a link to generate a diff against the last posted version

9.1  External meta-data

   The Check page solicits the following meta-data from the submitter.
   This information must be supplied by submitter because it cannot be
   extracted from the draft:

      Submitter email address (R32/a).  When submitter is not a lawful
      submitter (see Section 4), automated posting is not possible and
      the draft has to go through the Secretariat (R98).  Hint: A set of
      checkboxes next to extracted author names along with a "none of
      the above" checkbox with an input field would suffice.

      List of drafts obsoleted by this draft (R33/c).  This is useful to
      make obsoleted drafts invisible.  This document does not specify
      any actions necessary to make an existing draft obsolete because
      existing draft manipulation is out of scope, and because security
      concerns and other complications of such actions would be better
      addressed by a separate specification.

      Primary email address for discussion of this draft (R71/b).  Hint:
      The Toolset can suggest WG mailing list address for WG drafts,
      [submitting] author address for individual drafts, or even the
      first email address in draft text.  Offering a few likely
      addresses instead of relying exclusively on user input would also
      reduce the number of typos.

   Except for the submitter email address, external meta-data is
   optional (R109/a).

   If a given submitter email address belongs to a lawful submitter
   (i.e., belongs to one of the lawful categories below), the Toolset
   performs submitter authentication during a Post Now action (R19/a).
   Otherwise, an error is reported (R118/a).

   The following possible lawful submitters are identified by the
   Toolset, without any Secretariat intervention:

      For version 00 of a draft, any submitter (R119/a).

      For version N+1 of a draft, an author of version N of the same

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      draft (R120/a).  This requirement only needs to be satisfied for
      drafts for which Nth version was posted using the Toolset; other
      drafts may not have meta-information required to reliably get a
      list of authors.

      For a WG draft, a Chair of the corresponding WG (R121/b).

      For any draft, an IESG member (R122/c).

10.  Post Now action

   The Post Now action checks that the draft has been successfully
   validated (R34/a), validates external meta-data (including submitter
   email address) (R35/a), and posts the draft (R36/a).  Submitter is
   notified of the action progress and the final result (R37/a).

   External meta-data contains submitter email address.  As a part of
   the validation procedure, the Post Now action authorizes the
   submitter.  The initial action implementation checks that the
   submitter has access to email sent to that address (R38/a).
   Eventually, the Toolset should accept client certificates signed by
   IETF, PGP-signed email, and/or other forms of client-side
   authentication to eliminate the weak and annoying email access check
   (R110/c).  If submitter authentication fails, the submission
   eventually and silently times out (R39/a).

   The Toolset provides both web (R99/a) and email (R139/b) interfaces
   for confirming email access.  Hint: To check submitter's access to
   email, the tool can email a hard-to-guess cookie or token to the
   submitter's address.  To continue with the submission, the submitter
   is requested to paste the cookie at the specified URL, go to the
   token-holding URL, or respond to the email.

   Immediately after sending an email to the submitter, the The Post Now
   action generates an intermediate Receipt page that explains Toolset
   expectations and provides the submitter with the submission ID (R100/
   a).  That number allows the Secretariat to troubleshoot stuck
   submissions (R101/a) and can also be used for checking submission
   status without Secretariat involvement (R140/b).

   Immediately after posting the draft, the Toolset notifies all authors
   (with known email addresses) of the posting (R102/a).  Notification
   email contains information available on the "successful posting"
   Receipt page described below (R103/a).

   If draft posting is successful, the submission state is marked as
   available for deletion (R105/a) so that the garbage collection

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   routine eventually deletes it.

10.1  Receipt page

   A successful Post Now action reports at least the following
   information on the final Receipt page (R104/a):

   o  draft ID and a link to the draft status page;

   o  draft title, authors, and abstract;

   o  submission ID

   o  a link to the draft submission status page (when status queries
      are supported, see R140).

   o  submitter name and email address.

   The primary purpose of the Receipt page is to inform all draft
   authors that [supposedly] their draft has been posted.  The secondary
   purpose is to let authors create a permanent record of the event and
   troubleshoot postings.  The same information should be sent to other
   parties interested in the draft (e.g., WG mailing list), but 3rd
   party notification specifics are out of this draft scope.

11.  Adjust action

   The Adjust action generates the Adjust page (R40/a), populating it
   with available extracted meta-data and external meta-data as well as
   validation results and preview.  Some information may be missing,
   depending on draft interpretation and preview generation success.

12.  Adjust page

   The Adjust page includes the same information as the Check page, but
   allows the submitter to adjust all extracted draft meta-data (and,
   naturally, external meta-data) at will (R41/a).  Such adjustment is
   necessary when automated extraction failed to extract [correct]
   information.  To avoid mismatch between draft and its meta-data,
   adjusted drafts cannot be automatically posted and require manual
   validation by Secretariat (R42/a).  Secretariat staff can post drafts
   with adjusted meta-data as described in Section 15.

   The Adjust page allows the submitter to enter an informal comment
   explaining why adjustments are necessary and automated posting mode
   cannot be used (R48/a).

   The "post manually" and "cancel" buttons are provided (R43/a).  The

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   former is backed by the "Post Manually" action (Section 13).

13.  Post Manually action

   The Post Manually action sends adjusted meta-data and draft pointer
   to the Secretariat for manual validation and posting (R44/a).  A
   receipt page is generated, instructing the submitter to wait (R45/a).
   Secretariat will notify the submitter once the draft is posted or
   rejected.  This notification is sent by the Toolset if the
   Secretariat is using the Toolset to post the draft (R46/a).

14.  Receipt page

   The Receipt page is generated by various actions to inform the
   submitter of current submission status and further actions.  The
   contents of the page is likely to be highly dependent on the action
   and state for which receipt is being generated.  This section
   documents general requirements applicable to all actions and states.

   The Receipt page should give the submitter a URI or another
   identifier that can be used by Secretariat for manual troubleshooting
   of the submission (R63/a).  The identifier should be perpetual (R64/
   a) even though the associated details are likely to be eventually
   lost (e.g., draft submission data and logs are deleted from the
   staging area as a part of the garbage collection routine).  Hint:
   Tools should distinguish old identifiers from invalid ones; when a
   given identifier is referring to deleted data, the tools accepting
   the identifier should inform their users that identified submission
   information has expired.

   The Receipt page should give the submitter a Secretariat
   point-of-contact to report submission problems (R65/a).

15.  Bypassing the Toolset

   A buggy Toolset implementation or unusual circumstances may force a
   submitter to submit a draft to Secretariat for manual processing.
   This can be done by choosing the "manual posting" route supported by
   the Toolset (R47/a) or, as a last resort, by emailing the draft
   directly to Secretariat.  In either case, an informal "cover letter"
   has to accompany the draft.  The letter should explain why the
   automated interface cannot be used.

   When processing manual submissions, the Secretariat may be able to
   use the Toolset.  A Manual Check page similar to the default Check
   page provides authenticated Secretariat staff with editable meta-data
   fields and a "force posting" action (R50/b).  The forced posting
   action accepts meta-data fields "as is", does not verify submitter

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   access to email or WG draft authorization, and posts the draft as if
   no validation errors were found (R51/b).  The Manual Check page
   should still contain all the errors and warnings identical to those
   seen by ordinary submitters (R106/b) so that the Secretariat knows
   what the Toolset is unhappy about (if anything).

   Using manual processing may result in significant posting delays.
   Generated submission receipts or notifications ought to give the
   submitter an expected processing time estimate (R53/a).

   The intent of this mode is to provide a way for submitters to bypass
   bugs or limitations of the automated mechanisms in order to post an
   "unusual" draft or to post a draft under "unusual" circumstances.
   One example would be a draft that does not contain standard IETF
   boilerplate but has a special IESG permission to post the draft with
   the experimental boilerplate.  Another example is a draft that fails
   automated validation tests due to a validator bug.

   The bypass mode is also likely to be used (effectively) by the
   majority of submitters during the Trial stage of the Toolset
   implementation, when few submitters know about (or are allowed to
   use) the Toolset.

16.  Email interface

   The Toolset should have email interface for automated posting of
   valid drafts (R55/b).  While virtually every documented Toolset
   functionality can, technically, be implemented behind an email
   interface, features other than posting of valid drafts are believed
   to be prohibitively awkward to implement or use via email.

   The email interface accepts a draft as a set of email part(s) (one
   per draft format) (R56/b).  For example, plain text format can be
   submitted in the "body" of the email message while XML source format
   can be optionally sent as an "attachment" of the same email message.
   Each part can either contain the actual format data (R141/b) or a
   single URL pointing to it (R142/c).  In the latter case, the Toolset
   has to fetch the format data.  Details of URL-fetching option are not
   documented here, but it is assumed that HTTP URLs are supported (at
   least) and fetching errors are reported.  This document does not
   specify how the format of each email part is determined, but it is
   assumed that MIME type and content would need to be analyzed.

   After accepting the draft, the Toolset uses sender's email address to
   select submitter's identity (R57/b), checks the submission (R58/b),
   and posts the draft if the check is successful (R59/b).  The
   submitter should be notified of the outcome of the draft submission
   via email (R60/b).  Other requirements for web interface (including

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   requirements on draft validation, submitter authentication, draft
   posting, and notification) apply to email interface.

   Therefore, a typical successful submission via email interface may
   result in the following exchange of messages ("T" is for "Toolset",
   "S" is for "submitter", and "A" is for "all authors and submitter"):

   S-->T: the draft version

   S<--T: a challenge to verify email access

   S-->T: a response to the challenge

   A<--T: warnings and the receipt

   where the message containing the challenge may include warnings as

   When draft validation fails, the following emails may be exchanged:

   S-->T: the draft version

   S<--T: errors and receipt

   Email parts/attachments that are not recognized as draft formats are
   not considered as draft formats.  Such parts are ignored by the
   Toolset (R107/b), except a warning is generated for each
   unrecognizable part containing more than whitespace (R108/b).  These
   two requirements are meant to make the interface robust in the
   presence of email signatures and other parts outside of the submitter

   Hint: Toolset actions can be implemented to support email and web
   interfaces without code duplication.

   While both web and email interfaces allow for fast posting of valid
   drafts, there are significant differences between the two interfaces.
   Primary advantages of email interface are:

   off-line mode: A submitter can do all the manual work required to
      submit a draft while being disconnected from the network.  The
      email client actually submits the draft when connectivity is

   poor connectivity: Email systems are often better suited for
      automated transmission and re-transmission of emails when network
      connectivity is poor due to high packet loss ratios, transmission
      delays, and other problems.

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   convenience: Some IETFers consider email interfaces as generally
      "more convenient".

   Primary advantages of web interface are:

   confirmation: A submitter is given a chance to verify that automated
      extraction of meta-data produced reasonable results.  Other useful
      confirmations are possible (e.g., "Are you sure you want to post a
      version of the draft that was updated 30 seconds ago by your

   validation: A submitter can validate the draft without posting it.

   quality: Non-critical warnings may prompt the submitter to postpone
      posting to improve draft quality.

   manual adjustments: The submitter can adjust extracted meta-data and
      ease Secretariat work on manually posting an unusual draft.

   meta-data: The submitter can specify optional external meta-data
      (that cannot be extracted from the draft itself).  For example, an
      email address for draft discussion can be specified.

   context help: Web interface makes it easy to provide links to extra
      information about input fields, errors, posting options,
      deadlines, etc.

   convenience: Some IETFers consider web interfaces as generally "more

17.  Implementation stages

   This section defines Toolset implementation stages or phases.  There
   are three consecutive stages, marked with letters "a", "b", or "c".
   Earlier stage requirements must still be satisfied in later stages.
   Thus, all earlier requirements need to be re-interpreted and
   re-evaluated for every new stage or feature added.

   Unless noted otherwise, requirements listed in later stages may be
   covered in earlier stages, but do not have to be.  If implementors
   decide to add some functionality from a future stage, they has to be
   very careful to satisfy all requirements related to that
   functionality.  Unfortunately, there is no reliable, pragmatic way to
   identify "all requirements" related to a given feature.

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   (a) Trial Stage: Initial basic implementation to test major concepts
      and relieve the Secretariat from handling the most common
      submission case.  This stage focuses on plain text draft
      submission via the web interface.  Trial stage should take a
      dedicated professional about 45 calendar days to finish (i.e., to
      comply with all the listed requirements).

   (b) Production Stage: Support for all major features.  Once this
      stage is completed, the Secretariat should only handle unusual
      draft submissions.  This stage should take about 100 calendar days
      to finish.  Gradual release of implemented features is possible
      and expected.

   (c) Enhancement Stage: A never-ending stage focusing on sophisticated
      features (e.g., draft interpretation or validation) that improve
      the overall quality of the Toolset.  This stage is documented
      primarily to highlight the overall direction of the Toolset; its
      requirements are often imprecise and many are expected to change.

   Implementation experience is likely to result in changes of the
   Toolset requirements.  Such changes should be documented as a part of
   stage evaluation activities.

18.  Security Considerations

   Removing humans in the draft submission and posting process (a.k.a.,
   automation) requires adding features to make the Toolset reliable in
   the presence of denial of service (DoS) attacks and attempts to
   corrupt draft repository.  Ideally, the Toolset needs to resist both
   premeditated malicious actions and good-intent accidents.

   This document contains specific requirements to minimize impact of
   DoS attacks (e.g., R97).  The requirements are designed with the
   assumption that it is acceptable for the Toolset to block valid
   submissions during a DoS attack as long as Toolset maintainers are
   notified and already posted drafts are not damaged.

   This document also contains many specific requirements related to
   detection of drafts violating IETF posting rules.  Those requirements
   help reduce the number of "bad" drafts posted by mistake but do not
   offer reliable protection from submitters with malicious intent:
   Since automated tools do not truly understand drafts (and will not do
   so in the foreseeable future), it is technically possible to post a
   rogue draft violating IETF posting rules.  For example, a draft may
   contain abstract text that makes the IETF-approved IPR statements
   following the abstract meaningless or legally non-binding.

   Stronger submitter authentication may be required to deter malicious

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   submitters.  The documented authentication mechanism (i.e., read
   access to ones email) is deemed appropriate to deploy the first
   versions of the Toolset, under close Secretariat supervision.  Hint:
   to increase chances of detecting problems early enough, it may be a
   good idea to automatically inform a designated human of every posted
   submission (during initial deployment of the Toolset).

19.  IANA Considerations


20.  Compliance

   A Toolset implementation is compliant with this specification if it
   satisfies all normative requirements (i.e., the phrases marked with
   "Rnnn" as defined in Section 4).  Compliance should be evaluated for
   each implementation stage as some requirements do not apply to some

   IESG evaluates implementations and interprets requirements as

Appendix A.  Comparison with current procedures

   This section summarizes major differences between draft submission
   approach currently in use by IETF and the proposed Toolset, including
   violations of the current IETF rules.

   o  The Toolset allows posting of XML and PDF draft formats.  XML
      format is not currently accepted by the Secretariat, and legality
      of PDF acceptance by the Secretariat has been questioned.  XML
      sources should be accepted to enable IETF tools and participants
      to have access to raw draft meta-data and content.  They are also
      useful to the RFC Editor and, hence, it is a good idea to validate
      and get them "into the system" early.  The latter argument applies
      to PDF drafts as well, although the first Toolset versions are not
      expected to interpret PDF drafts.

   o  The Toolset may eventually generate HTML draft formats from XML
      draft sources (see R112).  Currently, IETF does not provide HTML
      draft formats -- the Secretariat does not accept HTML sources and
      no HTML is generated from accepted draft sources.  Note, however,
      that this document does not suggest that the Toolset should
      eventually accept drafts in HTML format.

   o  The Toolset defines "WG draft" as a draft which name starts with
      "draft-ietf-".  All other drafts are treated as individual drafts.
      Currently, an IETF WG does not have to follow a single WG draft

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      naming format.  Thus, the 00 version of a draft that the WG
      considers a WG draft can be posted by the Toolset without WG
      consent.  Affected WGs would have to deal with the consequences of
      their decision not to use a common naming format.  The Tools team
      suggests that IETF requires WGs to name their drafts using a
      single format to minimize confusion.  Hopefully, there are no
      humans named "Ietf" or, at least, none of them wants to auto-post
      individual drafts.

   o  The Toolset will automatically notify authors of posted drafts.
      Currently, neither the submitter nor any of the co-authors are
      explicitly notified when the draft is posted.  Notification is
      meant, in part, to allow co-authors detect cases where their name
      is put on the authors list without permission.  Eventually, there
      will be a general IETF mechanism to allow 3rd parties such as ADs,
      chairs, or reviewers to register for draft notifications.

Appendix B.  Acknowledgments

   The author gratefully acknowledges the contributions of Harald Tveit
   Alvestrand (Cisco), Brian E.  Carpenter (IBM), Barbara B.  Fuller
   (Foretec), Henrik Levkowetz, Larry Masinter (Adobe), Pekka Savola
   (Netcore), and Stanislav Shalunov (Internet2).

   Special thanks to Marshall Rose for his xml2rfc tool.

Appendix C.  Change log

   RFC Editor Note: This section is to be removed during the final
   publication of the document.

   Internal WG revision control ID: $Id: id.xml,v 1.28 2004/10/25
   06:06:26 rousskov Exp $

   version 06

      *  Instead of using a special section to map requirements to
         Toolset implementation stages, encode the stage with each
         requirement.  The reader now knows requirement "urgency" when
         reading the requirement itself, instead of having to search for
         the requirement code in the "Implementation stages" section.
         Also, this makes it much easier to make sure that all
         requirements are "staged".

      *  Reflected Tools team concerns about HTML generation by placing
         that feature in the Enhancement implementation stage and
         explicitly mentioning that the feature may be gone before its

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      *  Added R143/a to avoid mismatching formats: Drafts containing
         PDF or Postscript format must not be auto-posted until the
         Toolset can validate that their content matches plain text
         format.  Documented rationale and future direction for format
         acceptance rules.

      *  Defined "WG draft" as a draft which name starts with
         "draft-ietf-".  All other drafts are treated as individual

      *  Support (eventually) fetching draft data using an
         email-embedded URL (Stanislav Shalunov).

      *  Re-Resolved XXX37: support submitting drafts in main email
         "body", not just attachments (Stanislav Shalunov).

      *  Renamed draft submission date into draft version creation date
         and documented how creation and expiration dates are validated
         and the fact that they do not depend on submission time.

      *  Required implementation to be open-source (see R144/a).

   version 05

      *  Changed draft status to solicit editorial comments and indicate
         close-to-be-last-called state.

      *  Wrote "Security Considerations" section.

      *  Refer to ID-NITS document as an list of nits the Toolset should
         check for in R116.  Hinted that Henrik's idnits tool can be
         used for actual checks.  More checking tools can be added

      *  Added more submission cancellation details.  Covered both
         explicit (via submitter action) and implicit (via timeout)
         cancellations (Stanislav Shalunov).

      *  Adjusted "Global" DoS threshold from 500 to 300 and added a
         "WG" DoS threshold of 30 draft versions per day (inspired by
         Stanislav Shalunov).

      *  Illustrated what emails may be exchanged when email interface
         is in use (Stanislav Shalunov).

      *  Replaced Validation page with validate-only flag on the Upload

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         page.  This helps avoid multiple well-known locations for
         similar tools and might simplify the implementation.

      *  Resolved XXX12: Simply refer to the ID-NITS document for now.

      *  Resolved XXX13, XXX14: Placed "lawful submitter" check into the
         "External meta-data" section.  Documented what submitters the
         Toolset has to identify as lawful submitters (R119 - R122).
         Others would require manual checks by the Secretariat.

      *  Resolved XXX58: Documented what the Toolset must do if no
         approval exists at the time of the WG draft submission (R123,

      *  Removed XXX64: PDF drafts are currently allowed to be posted;
         why they are allowed is not really important.

      *  Resolved XXX66: XML draft sources are currently not allowed to
         be posted.

      *  Resolved XXX68: use draft "version" instead of "revision".
         Guidelines to Authors of Internet-Drafts document uses both.
         RFC 2026 uses "version", which is also a more popular and
         arguably more precise term.

   version 04

      *  In Check action, documented once, early, and explicitly that
         errors make auto-posting impossible but should let the
         submitter to post manually.  Removed references to vague
         "action fails" statements (Henrik Levkowetz).

      *  HTTP error codes should not be used to indicate Check action
         errors because doing so would be a layering violation and, in
         some cases, may complicate both automated and manual
         interpretation of the Toolset responses.  Rewrote R7 to require
         use of computer-friendly tags in response body instead of HTTP
         status codes.

      *  Split "Preprocessing" subsection into "Preprocessing" and
         "Processing".  The former deals with XML include PIs while the
         latter talks about plain text and HTML generation (Henrik

      *  Removed post-if-valid functionality (R78 - R80).  Automation
         tools such as the ones that process e-mail-based submissions
         would benefit from having the knob, but they cannot use the
         Check action "as is", even with the knob, because there are

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         other differences in the interface (e.g., submitter
         identification logic).  In other words, more knobs would be
         needed, which would defeat the purpose of reusing the same
         action.  When implementing web and e-mail interfaces, the
         Secretariat should still be able to reuse the base action code,
         of course.

      *  Defined compliance.

      *  Resolved XXX2: inform all authors that their draft was posted.
         Documented what information should go into the posting
         notification message/page.

      *  Resolved XXX16 and XXX57: R23 now says that an IETF IPR
         Statement and other boilerplate required for drafts according
         to RFC 3667 and 3668 (or successors) must appear in the draft
         text (Henrik Levkowetz).

      *  Resolved XXX23 and XXX62: Manual Check page and actions used by
         secretariat do not verify submitter access to e-mail.  Last
         resort option should be as flexible and forgiving as possible.

      *  Resolved XXX26: it should be possible to respond to
         do-you-have-access-to-your-email message by e-mail, in addition
         to cut-and-pasting a URL.

      *  Resolved XXX30 and XXX31: R98 now requires that when submitter
         is not an author, Secretariat has to be involved.

      *  Resolved XXX37: E-mail submissions must use attachments, even
         if there is only one draft format.  This may help to keep the
         Toolset simple (no smarts needed to isolate true draft text
         from notes in the beginning of the e-mail and signatures).

      *  Resolved XXX38: do not require special Subject: lines for
         e-mail submission to keep the Toolset simple.  Since we verify
         submitter access to e-mail, no automated spam is likely to
         result in a draft submission.

      *  Resolved XXX43, XXX44, and XXX60: making an existing draft
         obsolete is out of this document scope.  This complex feature
         can be documented and integrated later to satisfy R33.

      *  Resolved XXX49 and XXX52: the first two implementation stages
         should take 30 and 90 days, provided a single full-time person

      *  Resolved XXX50: specify approximate effort required to complete

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         the first two implementation stages.  Let IESG and the
         Secretariat use our estimates to agree on a specific
         implementation schedule/deadlines.

      *  Resolved XXX53: lack of author e-mail causes a warning, not
         error.  See R95 for rationale.

      *  Resolved XXX11: added page count and size of primary draft
         format to meta-data because this information is useful to some
         humans and tools, and because it is usually much easier and
         cheaper to get this information in static form (e.g., some
         draft meta-data XML file) than compute it dynamically.

      *  Resolved XXX15: always allow posting of a new revision but warn
         if new revision is not expected.  Moved the corresponding R21
         from absolute to desired requirements.

      *  Resolved XXX33 and XXX59: prevent DoS attacks (absolute
         requirement R97) and warn about too-close submissions (desired
         feature R96).

      *  Defined draft version, format and primary format terms.


      *  Resolved XXX9: The Toolset should eventually offer a
         Validation-only page.

      *  Resolved XXX19: The Toolset should eventually provide the
         submitter with a way to preview the entire draft, with all

      *  Resolved XXX40, XXX41, and XXX56: first use draft name to
         extract WG flag and WG name and hope for an IETF policy change.
         If IETF policy on naming drafts does not change soon, add code
         to query some databases to map individual-looking drafts to WG

      *  Resolved XXX46 and XXX47: store and make public both original
         and preprocessed XML sources.  Most tools are likely to use
         preprocessed XML format.  Humans and some diff tools may prefer
         the original.


      *  Added requirements R72 and R73 to handle multiple submitters
         submitting the same draft and a single submitter submitting two
         drafts at the same time, addressing XXX27.

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      *  Resolved XXX7: There seems to be no good reason to support
         cut-and-paste mode.  Submission via file upload interface
         should suffice.

      *  Semi-resolved XXX53: Toolset should accept PDFs because RFC
         Editor does.  Still need to check whether the Secretariat
         accepts PDFs legally today (XXX64).


      *  Clarified and polished the "Scope" section.

      *  Updated "State of this draft" to document approaching-last-call
         state of the draft and to solicit editorial-level feedback.


      *  Marked formal toolset requirements using a Rnnn notation to (a)
         document implementation schedule, and (b) make compliant
         implementation and compliance evaluation easier.

      *  Marked informal implementation hints with a "Hint:" tag, to
         avoid possible confusion with formal requirements.

      *  Started documenting implementation schedule.  For example, only
         plain text formats are interpreted during the first stage, then
         XML support is added, then other formats.  Meanwhile,
         un-interpreted formats are accepted and posted as is as long as
         plain text version validates.

      *  Added explicit requirements for managing abandoned submissions
         (Brian E.  Carpenter)

      *  Plain text or XML formats are always required (Brian E.

      *  Added XXX55: Accepting PDFs is a change of current documented
         procedures? (Brian E.  Carpenter)

      *  Added an optional "discussion address" to the external
         meta-data to help reviewers know where to send comments
         (inspired by Brian E.  Carpenter suggestion; Brian wanted this
         to be a required extractable meta-data)

      *  Resolved XXX17, XXX28, and XXX29: Today, -00 WG drafts are
         approved by the Chair either before and after submission,
         depending on several factors.  Based on WG chairs feedback we
         still need to support both modes.  Thus, there is no policy

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         change to talk about (and more work for the tool implementors
         to support both modes).  Still need to add specific toolset
         requirements in case there is no approval recorded.

      *  Resolved XXX18, XXX32, and XXX45: We are going to move "request
         for publication" functionality to a separate [simple] tool that
         works with an existing/posted draft.

      *  Resolved XXX6: We are going to move the "withdraw this ID"
         functionality desired by Secretariat to a separate [simple]
         tool that works with an existing/posted draft.

      *  Added a "comment" field to the Adjust page so that the
         submitter can tell Secretariat why manual action is necessary.
         This may both save time Secretariat and let them improve the
         toolset to minimize manual submissions (including fixing
         validation/extraction bugs).

      *  Added the Receipt page to the list of documented pages, for

      *  Emphasized that common sequence of pages to go through is as
         short as possible for a given set of features, and that "page"
         means "distinct dialog", not necessarily a "distinct URL".
         Some reviewers thought "there are too many pages".


      *  Added "E-mail Interface" section to document how key toolset
         functionality can be accessed via e-mail.  Compared e-mail and
         web interfaces.  (Suggested by Pekka Savola)

      *  Split "WG ID" meta-data into "WG ID" and "WG Flag".  The former
         seems to be easy to extract from the draft name.  Noted that
         the latter (i.e., "this is a working group draft" status)
         cannot be inferred from some WG drafts (Pekka Savola).

      *  Added "List of drafts obsoleted by this draft" external
         meta-data item (Pekka Savola), but questioned whether we are
         ready to automate that.

      *  Added more conflicting opinions to XXX15 and proposed a

      *  Added "Preprocessing" subsection to reflect the discussion on
         how/whether handle include PIs in XML draft sources.  Needs
         more discussion/work.

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      *  Further clarified how an author can request the draft revision
         to be published (i.e., forwarded to IESG or RFC Editor for
         review and publication as an RFC or BCP).  It's just a checkbox
         on the web interface.  Raised doubts we can pull this off (see

      *  Suggested in XXX2 that we would inform all authors but not seek
         their consent (except for the submitter) when posting their


      *  Polished high-level page/action summary and replaced text-based
         steps diagram with something that looks more like a diagram.

      *  Added "Comparison with current procedures" section placeholder
         for summarizing what this draft improves/changes/violates.

      *  Frequent draft updates is not always a good thing (Henrik

      *  Added ideas regarding frequent draft updates warnings
         (Stanislav Shalunov)

      *  Added "State of this draft" section to encourage review.


      *  Documented all major toolset pages and corresponding actions.


      *  Deleted all primary modes except for what used to be called
         "Posting Automation".  Focus on the latter and mention other
         modes as exceptions or side-effects.

      *  Changed draft outline and depth to describe specific submission
         steps and corresponding web pages rather than more general

      *  Assume, for now, that Chair authorization of WG draft work must
         exist for WG draft to be published.  This needs to be
         documented and perhaps relaxed to allow post-submission

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      *  Use "toolset" instead of a less accurate "interfaces" in the
         draft title and throughout the text (Henrik Levkowetz)

      *  Use "post" instead of "publish"" in the draft title and
         throughout the text (Barbara B.  Fuller and Larry Masinter)

      *  Nits, clarifications, datapoints (Harald Tveit Alvestrand,
         Henrik Levkowetz, Larry Masinter, and Barbara B.  Fuller for
         the Secretariat)


      *  Initial revision.

21.  References

21.1  Normative References

   [RFC2629]  Rose, M., "Writing I-Ds and RFCs using XML", RFC 2629,
              June 1999.

   [RFC3667]  Bradner, S., "IETF Rights in Contributions", BCP 78, RFC
              3667, February 2004.

   [RFC3668]  Bradner, S., "Intellectual Property Rights in IETF
              Technology", BCP 79, RFC 3668, February 2004.

21.2  Informative References

              Rose, M., "Writing I-Ds and RFCs using XML (revised)",
              draft-mrose-writing-rfcs (work in progress), April 2004.

              "Private communication with the IETF Secretariat", 2004.

   [OSI]      "Open Source Licenses Approved by the Open Source
              Initiative", 2004.

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Author's Address

   Alex Rousskov
   The Measurement Factory

   EMail: rousskov@measurement-factory.com
   URI:   http://www.measurement-factory.com/

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Intellectual Property Statement

   The IETF takes no position regarding the validity or scope of any
   Intellectual Property Rights or other rights that might be claimed to
   pertain to the implementation or use of the technology described in
   this document or the extent to which any license under such rights
   might or might not be available; nor does it represent that it has
   made any independent effort to identify any such rights.  Information
   on the procedures with respect to rights in RFC documents can be
   found in BCP 78 and BCP 79.

   Copies of IPR disclosures made to the IETF Secretariat and any
   assurances of licenses to be made available, or the result of an
   attempt made to obtain a general license or permission for the use of
   such proprietary rights by implementers or users of this
   specification can be obtained from the IETF on-line IPR repository at

   The IETF invites any interested party to bring to its attention any
   copyrights, patents or patent applications, or other proprietary
   rights that may cover technology that may be required to implement
   this standard.  Please address the information to the IETF at

Disclaimer of Validity

   This document and the information contained herein are provided on an

Copyright Statement

   Copyright (C) The Internet Society (2004).  This document is subject
   to the rights, licenses and restrictions contained in BCP 78, and
   except as set forth therein, the authors retain all their rights.


   Funding for the RFC Editor function is currently provided by the
   Internet Society.

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