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INFORMATIONAL

Internet Engineering Task Force (IETF)                        P. Hoffman
Request for Comments: 6322                                VPN Consortium
Category: Informational                                        July 2011
ISSN: 2070-1721


                 Datatracker States and Annotations for
           the IAB, IRTF, and Independent Submission Streams

Abstract

   This document describes extending the IETF Datatracker to capture and
   display the progression of Internet-Drafts that are intended to be
   published as RFCs by the IAB, IRTF, or Independent Submissions
   Editor.  The states and annotations that are to be added to the
   Datatracker will be applied to Internet-Drafts as soon as any of
   these streams identify the Internet-Draft as a potential eventual
   RFC, and will continue through the lifetime of the Internet-Draft.
   The goal of adding this information to the Datatracker is to give the
   whole Internet community more information about the status of these
   Internet-Drafts and the streams from which they originate.

Status of This Memo

   This document is not an Internet Standards Track specification; it is
   published for informational purposes.

   This document is a product of the Internet Engineering Task Force
   (IETF).  It represents the consensus of the IETF community.  It has
   received public review and has been approved for publication by the
   Internet Engineering Steering Group (IESG).  Not all documents
   approved by the IESG are a candidate for any level of Internet
   Standard; see Section 2 of RFC 5741.

   Information about the current status of this document, any errata,
   and how to provide feedback on it may be obtained at
   http://www.rfc-editor.org/info/rfc6322.














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Copyright Notice

   Copyright (c) 2011 IETF Trust and the persons identified as the
   document authors.  All rights reserved.

   This document is subject to BCP 78 and the IETF Trust's Legal
   Provisions Relating to IETF Documents
   (http://trustee.ietf.org/license-info) in effect on the date of
   publication of this document.  Please review these documents
   carefully, as they describe your rights and restrictions with respect
   to this document.  Code Components extracted from this document must
   include Simplified BSD License text as described in Section 4.e of
   the Trust Legal Provisions and are provided without warranty as
   described in the Simplified BSD License.

   This document may contain material from IETF Documents or IETF
   Contributions published or made publicly available before November
   10, 2008.  The person(s) controlling the copyright in some of this
   material may not have granted the IETF Trust the right to allow
   modifications of such material outside the IETF Standards Process.
   Without obtaining an adequate license from the person(s) controlling
   the copyright in such materials, this document may not be modified
   outside the IETF Standards Process, and derivative works of it may
   not be created outside the IETF Standards Process, except to format
   it for publication as an RFC or to translate it into languages other
   than English.

1.  Introduction

   As described in Section 5 of [RFC4844], there are currently four
   streams that feed into the RFC publication process: the IETF document
   stream, the Internet Architecture Board (IAB) document stream, the
   Internet Research Task Force (IRTF) document stream, and the
   Independent Submissions stream that is administered by the
   Independent Submissions Editor (ISE).  Each of these streams consist
   of Internet-Drafts (often abbreviated "I-Ds") that have been
   identified by an organization or role as being part of their stream.
   Each stream maintainer progresses documents towards RFC publication
   in its own fashion.  A document can only be in one stream at a time.

   In recent years, there has been a desire by IETF participants and
   others to see more of the process used by each stream.  For example,
   some people want to know how close the IAB is to finishing a
   particular document; IETF participants might want to know the
   progress of IRTF research documents that are in areas related to
   their engineering work; people who have asked for the ISE to publish





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   their document want to track its progress.  If the IETF Datatracker
   ("tracker") has more information about each stream's states, this
   information is much more easily accessible.

   In this document, the term "IETF Datatracker" is used as a generic
   name for the existing tool used to track state changes as Internet-
   Drafts are processed.  The word "IETF" in the name "IETF Datatracker"
   is not meant to limit use of the tool to the IETF document stream;
   this document expands use of the tool to the other streams described
   in RFC 4844.

   This document describes the additional tracker states that are
   specific to each of the IAB, the IRTF, and the ISE document flows.  A
   document might also have one or more annotations assigned as well.
   Because each stream is controlled by a different organization, this
   document separates out the proposed states and annotations for each
   stream, and associates specific semantics stream-by-stream.

   Annotations may be applied at any time to a document that is intended
   for the particular stream.  A document may have more than one
   annotation applied to it.  It is likely that the comments for these
   annotations will supply valuable information about the annotation.
   Each stream owner needs to have write access to the states and
   annotations for all the documents in their stream.  They should also
   be able to assign others to have the same write privileges.

   This document does not describe which person in each stream might be
   able to edit these states and annotations; it is assumed that this is
   a simple enough task that it can be negotiated between each stream
   administrator and the tracker administrator.  Also, this document
   assumes that whoever is making the edits to the state and annotations
   can enter comments that will be publicly visible.

   Some streams have comments that are very long, such as document
   reviews and document poll results.  The tracker needs to be able to
   store long annotation comments.

   Note that this document does not discuss documents in the IETF
   stream.  The states and permissions for IETF stream documents that
   have been requested for publication are already implemented in the
   tracker.  A separate set of documents, [RFC6174] and [RFC6175],
   describe the tracker states and associated permissions proposed for
   documents in the IETF stream that have been adopted, or are being
   considered for adoption, by IETF Working Groups.

   The intent of this document is to inform an initial development
   effort for the tool described here.  It is not intended to stand as
   the requirements against the tool once it is deployed.  That is,



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   there is no current intention to update this document frequently as
   the tool evolves and small features are added and changed.

   This document defines three state machines that fit into the IETF
   Datatracker.  The Datatracker will have multiple state machines.
   This document was prepared in coordination with the IAB, IRTF, and
   ISE, at the request of the IETF Administrative Oversight Committee
   (IAOC).

2.  IAB Stream

   This section describes the desired states and annotations for the IAB
   stream.

2.1.  States for the IAB Stream

   o  Candidate IAB Document -- A document being considered for the IAB
      stream.

   o  Active IAB Document -- This document has been adopted by the IAB
      and is being actively developed.

   o  Parked IAB Document -- This document has lost its author or
      editor, is waiting for another document to be written, or cannot
      currently be worked on by the IAB for some other reason.
      Annotations probably explain why this document is parked.

   o  IAB Review -- This document is awaiting the IAB itself to come to
      internal consensus.

   o  Community Review -- This document has completed internal consensus
      within the IAB and is now under community review.  (The IAB
      normally allows community input during earlier stages of the
      process as well.)

   o  Approved by IAB, To Be Sent to RFC Editor -- The consideration of
      this document is complete, but it has not yet been sent to the RFC
      Editor for publication (although that is going to happen soon).

   o  Sent to a Different Organization for Publication -- The IAB does
      not expect to publish the document itself, but has passed it on to
      a different organization that might continue work on the document.
      The expectation is that the other organization will eventually
      publish the document.







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   o  Sent to the RFC Editor -- The IAB processing of this document is
      complete and it has been sent to the RFC Editor for publication.
      The document may be in the RFC Editor's queue, or it may have been
      published as an RFC; this state doesn't distinguish between
      different states occurring after the document has left the IAB.

   o  Dead IAB Document -- This document was an active IAB document, but
      for some reason it is no longer being pursued for the IAB stream.
      It is possible that the document might be revived later, possibly
      in another stream.

2.2.  Annotations for the IAB Stream

   o  Editor Needed -- The document has lost its editor but it is still
      intended to be part of the IAB stream.

   o  Waiting for Dependency on Other Document -- Activity on this
      document is expected to be low or non-existent while waiting for
      another document (probably listed in the comments) to progress.

   o  Waiting for Partner Feedback -- The IAB often produces documents
      that need to be socialized with outside organizations (such as the
      IEEE) or other internal organizations (such as the IESG or the
      IAOC).  This document has been sent out for feedback from one of
      these partner groups.

   o  Awaiting Reviews -- Activity on this document is expected to be
      low or non-existent while waiting for reviews that were solicited
      by the IAB.

   o  Revised I-D Needed -- Comments that will cause changes have been
      submitted, and no processing is expected until a new draft is
      issued.

   o  Document Shepherd Followup -- The document's shepherd is expected
      to take some action before the document can proceed.

2.3.  Access Control for IAB States and Annotations

   Some IAB members, and members of the IAB Executive Directorate, need
   to be able to set the states and annotations for IAB documents during
   their life cycle.  The IAB Chair needs to be able to grant access to
   individuals to modify the state and annotations; such access applies
   to all IAB Stream documents.







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3.  IRTF Stream

   This section describes the desired states and annotations for the
   IRTF stream.  Some of the steps take place in IRTF Research Groups
   (RGs), while others take place in the Internet Research Steering
   Group (IRSG).

3.1.  States for the IRTF Stream

   o  Candidate RG Document -- This document is under consideration in
      an RG for becoming an IRTF document.  A document in this state
      does not imply any RG consensus and does not imply any precedence
      or selection.  It's simply a way to indicate that somebody has
      asked for a document to be considered for adoption by an RG.

   o  Active RG Document -- This document has been adopted by an RG and
      is being actively developed.

   o  Parked RG Document -- This document has lost its author or editor,
      is waiting for another document to be written, or cannot currently
      be worked on by the RG that adopted it for some other reason.

   o  In RG Last Call -- The document is in its final review in the RG.

   o  Waiting for Document Shepherd -- IRTF documents have document
      shepherds who help RG documents through the process after the RG
      has finished with the document.

   o  Waiting for IRTF Chair -- The IRTF Chair is meant to be performing
      some task such as sending a request for IESG Review.

   o  Awaiting IRSG Reviews -- The document shepherd has taken the
      document to the IRSG and solicited reviews from one or more IRSG
      members.

   o  In IRSG Poll -- The IRSG is taking a poll on whether or not the
      document is ready to be published.

   o  In IESG Review -- The IRSG has asked the IESG to do a review of
      the document, as described in [RFC5742].

   o  Sent to the RFC Editor -- The document has been submitted for
      publication (and not returned to the IRTF for further action).
      The document may be in the RFC Editor's queue, or it may have been
      published as an RFC; this state doesn't distinguish between
      different states occurring after the document has left the IRTF.





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   o  Document on Hold Based on IESG Request -- The IESG has requested
      that the document be held pending further review, as specified in
      RFC 5742, and the IRTF has agreed to such a hold.

   o  Dead IRTF Document -- This document was an active IRTF document,
      but for some reason it is no longer being pursued for the IRTF
      stream.  It is possible that the document might be revived later,
      possibly in another stream.

3.2.  Annotations for the IRTF Stream

   o  Editor Needed -- The document has lost its editor but it still
      intended to be the output of an RG.

   o  Shepherd Needed -- The document needs a shepherd assigned to it.

   o  Waiting for Dependency on Other Document -- Activity on this
      document is expected to be low or non-existent while waiting for
      another document (probably listed in the comments) to progress.

   o  Revised I-D Needed -- Discussion has ensued that is expected to
      cause changes, and no progress is expected until a new draft is
      issued.

   o  IESG Review Completed -- The IESG has completed its review on the
      document, as described in [RFC5742].

3.3.  Access Control for IRTF States and Annotations

   An RG Chair needs to be able to set the states and annotations for an
   IRTF document before the RG has sent the document to the IRSG for
   review.  The RG Chair also needs to be able to give the same ability
   to a shepherd that is assigned by the RG chair.  This access control
   is similar to the access control that is specified in [RFC6175] for
   IETF WG chairs and their document shepherds.

   The RG chairs should be able to modify the state and annotations for
   any of that RG's documents at any time.  The IRTF Chair should be
   able to modify the state and annotations for any IRTF Stream document
   at any time.

   RG chairs and document shepherds may change at any point in a
   document's life cycle.  The Datatracker must allow for and log these
   changes.







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4.  Independent Submission Stream

   This section describes the desired states and annotations for the
   Independent Submission stream.  The ISE will do his or her own
   record-keeping for data not related to states and annotations.

   Many documents in the Independent Submission stream come from the
   other three streams.  Because of this, the tracker needs to preserve
   previous states and annotations on drafts that come to the
   Independent Submission stream.

4.1.  States for the Independent Submission Stream

   o  Submission Received -- The draft has been sent to the ISE with a
      request for publication.

   o  Finding Reviewers -- The ISE is finding initial reviewers for the
      document.

   o  In ISE Review -- The ISE is actively working on the document.

   o  Response to Review Needed -- One or more reviews have been sent to
      the author(s), and the ISE is awaiting response.

   o  In IESG Review -- The ISE has asked the IESG to do a review on the
      document, as described in [RFC5742].

   o  Sent to the RFC Editor -- The ISE processing of this document is
      complete and it has been sent to the RFC Editor for publication.
      The document may be in the RFC Editor's queue, or it may have been
      published as an RFC; this state doesn't distinguish between
      different states occurring after the document has left the ISE.

   o  No Longer In Independent Submission Stream -- This document was
      actively considered in the Independent Submission stream, but the
      ISE chose not to publish it.  It is possible that the document
      might be revived later.  A document in this state may have a
      comment explaining the reasoning of the ISE (such as if the
      document was going to move to a different stream).

   o  Document on Hold Based on IESG Request -- The IESG has requested
      that the document be held pending further review, as specified in
      RFC 5742, and the ISE has agreed to such a hold.








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4.2.  Annotations for the Independent Submission Stream

   o  Waiting for Dependency on Other Document -- Activity on this
      document is expected to be low or non-existent while waiting for
      another document (probably listed in the comments) to progress.
      The other documents may or may not be in the Independent
      Submission stream.

   o  Awaiting Reviews -- Activity on this document is expected to be
      low or non-existent while waiting for reviews that were solicited
      by the ISE.

   o  Revised I-D Needed -- Requests for revisions have been sent to the
      author(s), and no further ISE processing is expected until a new
      draft is issued.

   o  IESG Review Completed -- The IESG has completed its review on the
      document, as described in [RFC5742].

5.  Display in the Datatracker

   When the Datatracker displays the metadata for an individual draft in
   the IAB stream, IRTF stream, or ISE stream, it should show at least
   the following information:

   Document stream:           IAB / IRTF / Independent Submission
   I-D availability status:   Active / Expired / Withdrawn / RFC
                                Replaces / Replaced I-D or RFC
                                (if applicable)
   Last updated:              year-mm-dd  (e.g. 2010-07-25)
   IRTF RG status: *          Applicable RG state *and* name of
                                RG (or RGs)
   Intended RFC status:       Informational / Experimental / etc.
   Document shepherd: **      Name of Document Shepherd (if assigned)
   Approval status:           Name of applicable state from the IAB /
                                IRTF / Independent Submission stream

   *  The "IRTF RG status" is only shown for the IRTF stream; it is to
      be completely removed for the IAB and Independent Stream

   ** This field displays the name and email of the person assigned as
      the shepherd for the I-D; the line is omitted if the shepherd has
      not yet been assigned








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6.  Movement between Streams

   Internet-Drafts sometimes move between streams.  For example, a draft
   might start out in the IETF stream but then move to the Independent
   Submission stream, or a draft might move from an IRTF RG to the IETF
   stream.  Thus, the IETF Datatracker needs to be able to change the
   designated stream of a draft.  It is expected that this will be done
   by the stream managers.  In addition, the IETF Datatracker should
   preserve all data from the earlier stream(s) when a document moves
   between streams.

   Internet-Drafts sometimes move out of a stream into a non-stream
   state.  For example, a draft that is in the "Candidate IAB Document",
   "Candidate RG Document", or "Submission Received" state might not be
   adopted by the stream and revert back to having no stream-specific
   state.  The IETF Datatracker needs to be able to handle the
   transition from having a stream-related state to a null state.

   New streams may be added in the future, and the tool needs to be able
   to handle additional streams.

7.  IESG Mail Sent for the IRTF and Independent Stream

   After the IESG performs a review of potential RFCs from the IRTF and
   Independent streams, as described in RFC 5742, the IETF Datatracker
   sends out email to the IANA, the IESG, ietf-announce@ietf.org, and
   the stream manager with the results of the IESG's review.  In the
   past, the subject line and body of that message has been misleading
   about the scope and purpose of the message.  There is now a
   requirement that the message clearly state that the message is about
   the IETF-conflict review of a particular Internet-Draft.

   Note that these letters have effects on the state machine for the
   IESG, although those effects are not covered in this document.

8.  Security Considerations

   Changing the states in the Datatracker does not affect the security
   of the Internet in any significant fashion.

9.  Review of These Requirements

   The IAB has reviewed this document and agrees that this document
   meets the IAB's consent requirements.

   The IRTF Chair has reviewed this document and agrees that this
   document meets the requirements for the IRTF stream.




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   The ISE has reviewed this document and agrees that this document
   meets the requirements of the technical community, as represented by
   the Independent Submission stream.

10.  Acknowledgements

   This document draws heavily on, including wholesale copying from,
   earlier work done by Henrik Levkowetz, Phil Roberts, and Aaron Falk.
   Additional significant input has been received from Aaron Falk, Nevil
   Brownlee, Olaf Kolkman, Ross Callon, Ed Juskevicius, Subramanian SM
   Moonesamy, and Alfred Hoenes.

11.  References

11.1.  Normative References

   [RFC4844]  Daigle, L., Ed., and Internet Architecture Board, "The RFC
   Series and RFC Editor", RFC 4844, July 2007.

11.2.  Informative References

   [RFC5742]  Alvestrand, H. and R. Housley, "IESG Procedures for
              Handling of Independent and IRTF Stream Submissions", BCP
              92, RFC 5742, December 2009.

   [RFC6174]  Juskevicius, E., "Definition of IETF Working Group
              Document States", RFC 6174, March 2011.

   [RFC6175]  Juskevicius, E., "Requirements to Extend the Datatracker
              for IETF Working Group Chairs and Authors", RFC 6175,
              March 2011.

Author's Address

   Paul Hoffman
   VPN Consortium

   EMail: paul.hoffman@vpnc.org













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