draft-ietf-iasa2-struct-03.txt   draft-ietf-iasa2-struct-04.txt 
IASA2 B. Haberman IASA2 B. Haberman
Internet-Draft Johns Hopkins University Internet-Draft Johns Hopkins University
Intended status: Informational J. Hall Intended status: Informational J. Hall
Expires: January 31, 2019 CDT Expires: February 10, 2019 CDT
J. Livingood J. Livingood
Comcast Comcast
July 30, 2018 August 09, 2018
Proposed Structure of the IETF Administrative Support Activity (IASA), Proposed Structure of the IETF Administrative Support Activity (IASA),
Version 2.0 Version 2.0
draft-ietf-iasa2-struct-03 draft-ietf-iasa2-struct-04
Abstract Abstract
The IETF Administrative Support Activity (IASA) was originally The IETF Administrative Support Activity (IASA) was originally
established in 2005. In the 13 years from 2005 to 2018, the needs of established in 2005. In the 13 years from 2005 to 2018, the needs of
the IETF have evolved in ways that require changes to its the IETF have evolved in ways that require changes to its
administrative structure. The purpose of this document is to outline administrative structure. The purpose of this document is to outline
a proposed new "IASA 2.0" structure. The proposal is for the work of a proposed new "IASA 2.0" structure. The proposal is for the work of
the IETF's administrative and fundraising tasks to be conducted by a the IETF's administrative and fundraising tasks to be conducted by a
new administrative organization, the IETF Administration Limited new administrative organization, the IETF Administration Limited
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Internet-Drafts are working documents of the Internet Engineering Internet-Drafts are working documents of the Internet Engineering
Task Force (IETF). Note that other groups may also distribute Task Force (IETF). Note that other groups may also distribute
working documents as Internet-Drafts. The list of current Internet- working documents as Internet-Drafts. The list of current Internet-
Drafts is at https://datatracker.ietf.org/drafts/current/. Drafts is at https://datatracker.ietf.org/drafts/current/.
Internet-Drafts are draft documents valid for a maximum of six months Internet-Drafts are draft documents valid for a maximum of six months
and may be updated, replaced, or obsoleted by other documents at any and may be updated, replaced, or obsoleted by other documents at any
time. It is inappropriate to use Internet-Drafts as reference time. It is inappropriate to use Internet-Drafts as reference
material or to cite them other than as "work in progress." material or to cite them other than as "work in progress."
This Internet-Draft will expire on January 31, 2019. This Internet-Draft will expire on February 10, 2019.
Copyright Notice Copyright Notice
Copyright (c) 2018 IETF Trust and the persons identified as the Copyright (c) 2018 IETF Trust and the persons identified as the
document authors. All rights reserved. document authors. All rights reserved.
This document is subject to BCP 78 and the IETF Trust's Legal This document is subject to BCP 78 and the IETF Trust's Legal
Provisions Relating to IETF Documents Provisions Relating to IETF Documents
(https://trustee.ietf.org/license-info) in effect on the date of (https://trustee.ietf.org/license-info) in effect on the date of
publication of this document. Please review these documents publication of this document. Please review these documents
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3. Key Differences from the IASA 1.0 Structure . . . . . . . . . 4 3. Key Differences from the IASA 1.0 Structure . . . . . . . . . 4
4. IETF Administration LLC . . . . . . . . . . . . . . . . . . . 5 4. IETF Administration LLC . . . . . . . . . . . . . . . . . . . 5
4.1. General LLC Responsibilities . . . . . . . . . . . . . . 5 4.1. General LLC Responsibilities . . . . . . . . . . . . . . 5
4.2. LLC Working Principles . . . . . . . . . . . . . . . . . 5 4.2. LLC Working Principles . . . . . . . . . . . . . . . . . 5
4.3. LLC Board Responsibilities . . . . . . . . . . . . . . . 6 4.3. LLC Board Responsibilities . . . . . . . . . . . . . . . 6
4.4. Executive Director and Staff Responsibilities . . . . . . 8 4.4. Executive Director and Staff Responsibilities . . . . . . 8
4.5. Board Design Goals . . . . . . . . . . . . . . . . . . . 9 4.5. Board Design Goals . . . . . . . . . . . . . . . . . . . 9
4.6. Board Composition . . . . . . . . . . . . . . . . . . . . 10 4.6. Board Composition . . . . . . . . . . . . . . . . . . . . 10
4.7. LLC-Appointed Directors . . . . . . . . . . . . . . . . . 10 4.7. LLC-Appointed Directors . . . . . . . . . . . . . . . . . 10
4.8. Recruiting LLC Board Directors . . . . . . . . . . . . . 10 4.8. Recruiting LLC Board Directors . . . . . . . . . . . . . 10
4.9. LLC Board Director Term Length . . . . . . . . . . . . . 10 4.9. LLC Board Director Term Length . . . . . . . . . . . . . 11
4.10. LLC Board Director Limit . . . . . . . . . . . . . . . . 11 4.10. LLC Board Director Limit . . . . . . . . . . . . . . . . 11
4.11. Staggered Terms . . . . . . . . . . . . . . . . . . . . . 11 4.11. Staggered Terms . . . . . . . . . . . . . . . . . . . . . 11
4.12. LLC Board Director Removal . . . . . . . . . . . . . . . 11 4.12. LLC Board Director Removal . . . . . . . . . . . . . . . 11
4.13. Filling a LLC Board Director Vacancy . . . . . . . . . . 12 4.13. Filling a LLC Board Director Vacancy . . . . . . . . . . 12
4.14. Interim Board . . . . . . . . . . . . . . . . . . . . . . 12 4.14. Interim Board . . . . . . . . . . . . . . . . . . . . . . 12
4.15. First Full Board . . . . . . . . . . . . . . . . . . . . 12 4.15. First Full Board . . . . . . . . . . . . . . . . . . . . 12
4.16. Board Positions . . . . . . . . . . . . . . . . . . . . . 13 4.16. Board Positions . . . . . . . . . . . . . . . . . . . . . 13
5. LLC Policies . . . . . . . . . . . . . . . . . . . . . . . . 13 5. LLC Policies . . . . . . . . . . . . . . . . . . . . . . . . 13
5.1. Conflict of Interest Policy . . . . . . . . . . . . . . . 13 5.1. Conflict of Interest Policy . . . . . . . . . . . . . . . 13
5.2. Other Policies . . . . . . . . . . . . . . . . . . . . . 13 5.2. Other Policies . . . . . . . . . . . . . . . . . . . . . 13
5.3. Compliance . . . . . . . . . . . . . . . . . . . . . . . 14 5.3. Compliance . . . . . . . . . . . . . . . . . . . . . . . 14
6. Quorum . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 6. Quorum . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
7. Board Voting . . . . . . . . . . . . . . . . . . . . . . . . 14 7. Board Voting . . . . . . . . . . . . . . . . . . . . . . . . 14
8. Fundraising Practices . . . . . . . . . . . . . . . . . . . . 14 8. Fundraising Practices . . . . . . . . . . . . . . . . . . . . 15
9. Transition Considerations . . . . . . . . . . . . . . . . . . 15 9. Transition Considerations . . . . . . . . . . . . . . . . . . 15
9.1. Initial Tasks of the LLC Board . . . . . . . . . . . . . 15 9.1. Initial Tasks of the LLC Board . . . . . . . . . . . . . 16
10. 2-Year or 3-Year Assessment . . . . . . . . . . . . . . . . . 16 10. Three-Year Assessment . . . . . . . . . . . . . . . . . . . . 17
11. Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . 16 11. Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . 17
12. Informative References . . . . . . . . . . . . . . . . . . . 16 12. Informative References . . . . . . . . . . . . . . . . . . . 17
Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 17 Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 18
1. Introduction 1. Introduction
The IETF Administrative Support Activity (IASA) was originally The IETF Administrative Support Activity (IASA) was originally
established in 2005. In the 13 years from 2005 to 2018, the needs of established in 2005. In the 13 years from 2005 to 2018, the needs of
the IETF have evolved in ways that require changes to its the IETF have evolved in ways that require changes to its
administrative structure. The purpose of this document is to outline administrative structure. The purpose of this document is to outline
a proposed new "IASA 2.0" structure. The proposal is for the work of a proposed new "IASA 2.0" structure. The proposal is for the work of
the IETF's administrative and fundraising tasks to be conducted by a the IETF's administrative and fundraising tasks to be conducted by a
new administrative organization, the IETF Administration Limited new administrative organization, the IETF Administration Limited
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can independently develop policy or procedures documents that fill can independently develop policy or procedures documents that fill
gaps. gaps.
3. Key Differences from the IASA 1.0 Structure 3. Key Differences from the IASA 1.0 Structure
o The IAOC and IAD roles defined in RFC 4071 are eliminated. o The IAOC and IAD roles defined in RFC 4071 are eliminated.
o The ISOC and IAD responsibilities described in RFC 4071 are o The ISOC and IAD responsibilities described in RFC 4071 are
assigned to a new organization, IETF Administration LLC. assigned to a new organization, IETF Administration LLC.
o The Board of Directors of the LLC - formerly a multi-member o The Board of Directors of the LLC - formally a multi-member
"manager" of the LLC on behalf of ISOC - will assume the oversight "manager" of the LLC on behalf of ISOC - will assume the oversight
responsibilities of the IAOC. responsibilities of the IAOC.
o The Board of the LLC shall be more focused on strategy and o The Board of the LLC shall be more focused on strategy and
oversight, with the Executive Director and their team in charge of oversight, with the Executive Director and their team in charge of
day-to-day operations. day-to-day operations.
4. IETF Administration LLC 4. IETF Administration LLC
4.1. General LLC Responsibilities 4.1. General LLC Responsibilities
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Mentoring Directorate. The LLC staff would be expected to respect Mentoring Directorate. The LLC staff would be expected to respect
the IETF community's wishes about community involvement in these and the IETF community's wishes about community involvement in these and
other functions going forward as long as the staff feels that they other functions going forward as long as the staff feels that they
can meet the otherwise-stated needs of the community. Establishing can meet the otherwise-stated needs of the community. Establishing
the framework to allow the LLC to staff each administrative function the framework to allow the LLC to staff each administrative function
as appropriate may require the IETF community to document its as appropriate may require the IETF community to document its
consensus expectations in areas where no documentation currently consensus expectations in areas where no documentation currently
exists (see Section 9). exists (see Section 9).
In summary, the LLC Executive Director, with support from the team In summary, the LLC Executive Director, with support from the team
that they alone direct and lead, will be responsible for: * that they alone direct and lead, will be responsible for:
Developing and refining an annual budget and other strategic
financial planning documents at the direction of the LLC Board. * o Developing and refining an annual budget and other strategic
Executing on the annual budget, including reporting to the LLC Board financial planning documents at the direction of the LLC Board.
regularly with forecasts and actual performance to budget. * Hiring
and/or contracting the necessary resources to meet their goals, o Executing on the annual budget, including reporting to the LLC
within the defined limits of their authority and within the approved Board regularly with forecasts and actual performance to budget.
budget. This includes managing and leading any such resources,
including performing regular performance reviews. * Following the o Hiring and/or contracting the necessary resources to meet their
pre-approval guidelines set forth by the LLC Board for contracts or goals, within the defined limits of their authority and within the
other decisions that have financial costs that exceed a certain approved budget. This includes managing and leading any such
threshold of significance. Such threshold will be set reasonably resources, including performing regular performance reviews.
high so that the need for such approvals is infrequent and only
occurs when something is truly significant or otherwise exceptional. o Following the pre-approval guidelines set forth by the LLC Board
It is important to ensure that the Executive Director is sufficiently for contracts or other decisions that have financial costs that
empowered to perform their job on a day to day basis, being held exceed a certain threshold of significance. Such threshold will
accountable for meeting high level goals rather than micromanaged. * be set reasonably high so that the need for such approvals is
Regularly updating the LLC Board on operations and other notable infrequent and only occurs when something is truly significant or
issues as reasonable and appropriate. * Ensuring that all staff and/ otherwise exceptional. It is important to ensure that the
or other resources comply with any applicable policies established or Executive Director is sufficiently empowered to perform their job
approved by the LLC Board, such as ethics guidelines and/or a code of on a day to day basis, being held accountable for meeting high
conduct. level goals rather than micromanaged.
o Regularly updating the LLC Board on operations and other notable
issues as reasonable and appropriate.
o Ensuring that all staff and/or other resources comply with any
applicable policies established or approved by the LLC Board, such
as ethics guidelines and/or a code of conduct.
4.5. Board Design Goals 4.5. Board Design Goals
A goal of this proposed Board composition is to balance the need for A goal of this proposed Board composition is to balance the need for
the LLC to be accountable to the IETF community with the need for the LLC to be accountable to the IETF community with the need for
this Board to have the expertise necessary to oversee a small non- this Board to have the expertise necessary to oversee a small non-
profit corporation. The Board is smaller than the current IAOC and profit corporation. The Board is smaller than the current IAOC and
the other leadership bodies of the IETF, in part to keep the Board the other leadership bodies of the IETF, in part to keep the Board
focused on its rather limited set of strategic responsibilities as focused on its rather limited set of strategic responsibilities as
noted in Section 4.3. noted in Section 4.3.
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commitment. commitment.
4.6. Board Composition 4.6. Board Composition
There shall be a minimum of 5 directors, expandable to 6 or 7. There shall be a minimum of 5 directors, expandable to 6 or 7.
o 1 IETF Chair or delegate selected by the IESG o 1 IETF Chair or delegate selected by the IESG
o 1 Appointed by the ISOC Board of Trustees o 1 Appointed by the ISOC Board of Trustees
o 3 Appointed by the IETF NomCom, confirmed by the IESG o 3 Selected by the IETF NomCom, confirmed by the IESG
o Up to 2 Appointed by the LLC board itself, on an as needed basis, o Up to 2 Appointed by the LLC board itself, on an as needed basis,
confirmed by the IESG confirmed by the IESG
4.7. LLC-Appointed Directors 4.7. LLC-Appointed Directors
As noted above, a maximum of two Directors may be appointed by the As noted above, a maximum of two Directors may be appointed by the
LLC Board. They can obviously choose to appoint none, one, or two. LLC Board. They can obviously choose to appoint none, one, or two.
These appointments need not be on an exceptional basis, but rather be These appointments need not be on an exceptional basis, but rather be
routine, and may occur at any time of the year since it is on an as routine, and may occur at any time of the year since it is on an as
needed basis. needed basis.
The appointment of a LLC Board-appointed Director requires a 2/3rd- The appointment of a LLC Board-appointed Director requires a 2/3rd-
majority vote of the Directors then in office, and the appointee majority vote of the Directors then in office, and the appointee
shall take office immediately upon appointment. The term of each shall take office immediately upon appointment. The term of each
appointment shall be designated by the Board, with the maximum term appointment shall be designated by the Board, with the maximum term
being until the beginning of the second Annual General Meeting (AGM) being three years, or until their earlier resignation, removal or
after appointment, or until their earlier resignation, removal or
death. The Board may decide on a case-by-case basis how long each death. The Board may decide on a case-by-case basis how long each
term shall be, factoring in the restriction for consecutive terms in term shall be, factoring in the restriction for consecutive terms in
Section 4.9. Section 4.9.
4.8. Recruiting LLC Board Directors 4.8. Recruiting LLC Board Directors
The LLC Board itself, as well as the community as a whole, should The LLC Board itself should take an active role in recruiting
take an active role in recruiting potential new Directors, regardless potential new Directors, regardless of the process that may be used
of the process that may be used to appoint them. In particular, the to appoint them. In particular, the NomCom is primarily focused on
NomCom is primarily focused on considering requirements expressed by considering requirements expressed by the Board and others, reviewing
the Board and others, reviewing community feedback on candidates, community feedback on candidates, conducting candidate interviews,
conducting candidate interviews, and ultimately appointing Directors. and ultimately appointing Directors. The LLC Board and others can
The LLC Board and others can recruit potential Directors and get them recruit potential Directors and get them into the consideration
into the consideration process of the NomCom or other appointing process of the NomCom or other appointing bodies.
bodies.
4.9. LLC Board Director Term Length 4.9. LLC Board Director Term Length
The term length for a Director shall be three years in length. The The term length for a Director shall be three years in length. The
exceptions to this guideline will be for the terms for some Directors exceptions to this guideline will be for the terms for some Directors
during the first full formation of the LLC Board in order to during the first full formation of the LLC Board in order to
establish staggered terms and for any appointments to fill a vacancy. establish staggered terms and for any appointments to fill a vacancy.
The final exception is if a Director role is occupied by the IETF The final exception is if a Director role is occupied by the IETF
Chair ex officio, since that person's term length is governed instead Chair ex officio, since that person's term length is governed instead
by the term lengths established in RFC 7437, Section 3.4. by the term lengths established in [RFC7437] (BCP10), Section 3.4.
4.10. LLC Board Director Limit 4.10. LLC Board Director Limit
A director may serve no more than two consecutive terms, with at A director may serve no more than two consecutive terms, with at
least one full term prior to the start of any additional terms. An least one full term prior to the start of any additional terms. An
exception is if a Director role is occupied by the IETF Chair ex exception is if a Director role is occupied by the IETF Chair ex
officio, since that person's service is governed instead by the term officio, since that person's service is governed instead by the term
lengths established in [RFC7437], Section 3.4. lengths established in [RFC7437] (BCP10), Section 3.4.
An exception to the two consecutive term rule is for an LLC-appointed An exception to the two consecutive term rule is for an LLC-appointed
Director. For such a Director, they may serve only one term via this Director. For such a Director, they may serve only one term via this
appointment method, after which any subsequent terms would be occur appointment method, after which any subsequent terms would be occur
via other appointment processes (such as via the NomCom process). via other appointment or selection processes (such as via the NomCom
process).
Lastly, partial terms of less than three years for the initial Lastly, partial terms of less than three years for the initial
appointments to the First Full Board Section 4.15, for which some appointments to the First Full Board Section 4.15, for which some
Directors will have terms of one or two years, do not count against Directors will have terms of one or two years, do not count against
the term limit. the term limit.
The limit on consecutive terms supports the healthy regular The limit on consecutive terms supports the healthy regular
introduction of new ideas and energy into the Board and mitigates introduction of new ideas and energy into the Board and mitigates
potential long-term risk of ossification or conflict, without potential long-term risk of ossification or conflict, without
adversely impacting the potential pool of director candidates over adversely impacting the potential pool of director candidates over
time. time.
4.11. Staggered Terms 4.11. Staggered Terms
ISOC, the IESG, the Nominating Committee, and the Board shall ISOC, the IESG, the Nominating Committee, and the Board shall
coordinate with each other to ensure that collectively their coordinate with each other to ensure that collectively their
appointment processes provide for no more than three Directors' terms appointment or selection processes provide for no more than three
concluding in the same year. Directors' terms concluding in the same year.
4.12. LLC Board Director Removal 4.12. LLC Board Director Removal
Directors may be removed with or without cause. A vote in favor of Directors may be removed with or without cause. A vote in favor of
removal must be no fewer than the number of Directors less two. removal must be no fewer than the number of Directors less two.
Directors may also be removed via the IETF recall process defined in Directors may also be removed via the IETF recall process defined in
[RFC7437], Section 7. So for example, if there are seven directors, [RFC7437] (BCP10), Section 7. So for example, if there are seven
then five votes are required. Directors may also be removed via the directors, then five votes are required. Directors may also be
IETF recall process defined in [RFC7437], Section 7. removed via the IETF recall process defined in [RFC7437] (BCP10),
Section 7.
4.13. Filling a LLC Board Director Vacancy 4.13. Filling a LLC Board Director Vacancy
It shall be the responsibility of each respective body that appointed It shall be the responsibility of each respective body that appointed
a Director that vacates the Board to appoint a new Director to fill or selected a Director that vacates the Board to appoint a new
the vacancy. For example, if a Director appointed by the NomCom Director to fill the vacancy. However this obligation will not apply
departs the Board prior to the end of their term for whatever reason, to vacancies in Board-appointed positions. For example, if a
then it is the responsibility of the NomCom as the original Director selected by the NomCom departs the Board prior to the end of
appointing body to designate a replacement that will serve out the their term for whatever reason, then it is the responsibility of the
remainder of the term of the departed Director. NomCom (using it's mid-term rules, as specified in [RFC8318],
Section 3.5) as the original appointing body to designate a
replacement that will serve out the remainder of the term of the
departed Director.
4.14. Interim Board 4.14. Interim Board
An initial interim Board will be necessary in order to legally form An initial interim Board will be necessary in order to legally form
and bootstrap the LLC. As a result, an Interim Board will be formed and bootstrap the LLC. As a result, an Interim Board will be formed
on a temporary basis until the first full board is constituted. on a temporary basis until the first full board is constituted.
Barring unforseen circumstances, the Interim Board should conclude no Barring unforseen circumstances, the Interim Board should conclude no
later than the end of the 104th meeting of the IETF, in March 2019. later than the end of the 104th meeting of the IETF, in March 2019.
The interim Board shall be comprised of: The interim Board shall be comprised of:
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All policies should be developed with input from the IETF community. All policies should be developed with input from the IETF community.
Some policies of ISOC may provide a good starting point from which Some policies of ISOC may provide a good starting point from which
the Board can begin. the Board can begin.
5.1. Conflict of Interest Policy 5.1. Conflict of Interest Policy
The Board shall develop a Conflict of Interest policy for the LLC. The Board shall develop a Conflict of Interest policy for the LLC.
While the details shall be determined by the Board, at a minimum such While the details shall be determined by the Board, at a minimum such
policy will include the following: policy will include the following:
o The IETF, ISOC, IAB, IRTF chair cannot be chair of this LLC Board. o The IETF, ISOC Board, IAB, or IRTF chair cannot be chair of this
LLC Board, though they may serve as a Director.
o A Director cannot be a paid consultant or employee of the o A Director cannot be a paid consultant or employee of the
Executive Director or their sub-contractors, nor a paid consultant Executive Director or their sub-contractors, nor a paid consultant
or employee of ISOC. or employee of ISOC.
5.2. Other Policies 5.2. Other Policies
The Board shall develop additional policies for the LLC as necessary, The Board shall develop additional policies for the LLC as necessary,
covering Directors, employees, and contractors, concerning issues covering Directors, employees, and contractors, concerning issues
such as: such as:
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9. Transition Considerations 9. Transition Considerations
Conducting a transition as envisioned in this document will encompass Conducting a transition as envisioned in this document will encompass
many different work activities and will require action, involvement, many different work activities and will require action, involvement,
support, and/or feedback from groups and individuals across the IETF support, and/or feedback from groups and individuals across the IETF
community. The transition is likely to proceed in these steps but community. The transition is likely to proceed in these steps but
the community should remain flexible and adapt this plan as changes the community should remain flexible and adapt this plan as changes
occur and complications inevitably arise. occur and complications inevitably arise.
Phase 1: LLC Formation * The LLC is formed with an Interim Board (see Phase 1: LLC Formation
{#interim-board}). * The IAOC continues to operate as usual, such as
reviewing and approving the IETF's FY2019 budget. * The NomCom is
given instructions by the IETF chair to not recruit for 2019 IAOC
positions, and instead recruit for LLC Board Directors. * An update
of all relevant RFCs is started, reflecting the change from IAOC to
LLC.
Phase 2: Transition from IAOC to LLC * The LLC's Interim Board and o The LLC is formed with an Interim Board (see {#interim-board}).
IAOC shall agree to a transition schedule to transition IAOC
responsibilities one-by-one to the LLC. * This phase should
optimally conclude prior to the expiration of IAOC member terms in
2019.
Phase 3: Transition Complete * The first full board is seated (see o The IAOC continues to operate as usual, such as reviewing and
{#first-full-board}). * All responsibilities of the IAOC have been approving the IETF's FY2019 budget.
assumed by the LLC. * The IAOC can then be shut down.
o The NomCom is given instructions by the IETF chair to not recruit
for 2019 IAOC positions, and instead recruit for LLC Board
Directors.
o An update of all relevant RFCs is started, reflecting the change
from IAOC to LLC.
Phase 2: Transition from IAOC to LLC
o The LLC's Interim Board and IAOC shall agree to a transition
schedule to transition IAOC responsibilities one-by-one to the
LLC.
o This phase should optimally conclude prior to the expiration of
IAOC member terms in 2019.
Phase 3: Transition Complete
o The first full board is seated (see {#first-full-board}).
o All responsibilities of the IAOC have been assumed by the LLC.
o The IAOC can then be shut down.
9.1. Initial Tasks of the LLC Board 9.1. Initial Tasks of the LLC Board
The initial tasks of the LLC Board should be prioritized according to The initial tasks of the LLC Board should be prioritized according to
legal necessity and relative importance. Below are suggested legal necessity and relative importance. Below are suggested
priorities to consider as and after the LLC is formed. priorities to consider as and after the LLC is formed.
High priority for the Interim Board: 1 - Form the LLC legally 2 - High priority for the Interim Board:
Setup a bank account so that funds can be moved over 3 - Transfer all
necessary contracts from ISOC/IAOC to the LLC 4 - Establish &
implement a process to pay any employees or contractors, as necessary
5 - Agree to a transition schedule with the IAOC 6 - Secure any
necessary insurance such as Commercial General Liability and other
appropriate insurance policies, with appropriate coverage limits
Medium Priority for the Interim Board: 1 - Create a job description 1 - Form the LLC legally
for the IETF Executive Director 2 - Initiate the process of beginning
to search for an IETF Executive Director and/or outline a process to 2 - Setup a bank account so that funds can be moved over
do so and defer it to the first full board, as appropriate
Low Priority for the Interim Board / First Tasks of the Full Board: 1 3 - Transfer all necessary contracts from ISOC/IAOC to the LLC
- Develop all necessary LLC policies 2 - Develop all necesssary Board
operating procedures and bylaws 3 - Determine the employee benefits/ 4 - Establish & implement a process to pay any employees or
salary framework and/or make associated staffing decisions 4 - contractors, as necessary
Interview and hire an IETF Executive Director (targeting 1H2019)
5 - Agree to a transition schedule with the IAOC
6 - Secure any necessary insurance such as Commercial General
Liability and other appropriate insurance policies, with appropriate
coverage limits
Medium Priority for the Interim Board:
1 - Create a job description for the IETF Executive Director
2 - Initiate the process of beginning to search for an IETF Executive
Director and/or outline a process to do so and defer it to the first
full board, as appropriate
Low Priority for the Interim Board / First Tasks of the Full Board:
1 - Develop all necessary LLC policies
2 - Develop all necesssary Board operating procedures and bylaws
3 - Determine the employee benefits/salary framework and/or make
associated staffing decisions
4 - Interview and hire an IETF Executive Director (targeting 1H2019)
The first full Board will also need to focus on the following tasks: The first full Board will also need to focus on the following tasks:
* Selecting a chair and other positions as necessary * Define and
document how the Board will fulfill its transparency obligations to o Selecting a chair and other positions as necessary
the IETF community * Defining the "significant materiality
threshold", above which the Board must approve any contracts, o Define and document how the Board will fulfill its transparency
expenditures, or other commitments. obligations to the IETF community
o Defining the "significant materiality threshold", above which the
Board must approve any contracts, expenditures, or other
commitments.
Once the Executive Director and any additional staff are hired, it Once the Executive Director and any additional staff are hired, it
would be expected for LLC to: * Do a thorough review of existing would be expected for LLC to:
contracts, community volunteer arrangements, and administrative
assets to determine the need for initial changes. * Assess areas
where the IETF community needs to document its consensus, e.g.,
expectations about community involvement in NOC or tools efforts.
10. 2-Year or 3-Year Assessment o Do a thorough review of existing contracts, community volunteer
arrangements, and administrative assets to determine the need for
initial changes.
o Assess areas where the IETF community needs to document its
consensus, e.g., expectations about community involvement in NOC
or tools efforts.
10. Three-Year Assessment
The LLC, with the involvement of the community, shall conduct and The LLC, with the involvement of the community, shall conduct and
complete an assessment of the structure, processes, and operation of complete an assessment of the structure, processes, and operation of
the IASA and LLC. This should be presented to the community after a the IASA and LLC. This should be presented to the community after a
period of two or three years of operation, such as at IETF 113 in period of roughly three years of operation. The assessment may
March 2022 or IETF 114 in July 2022. The assessment may potentially potentially include recommendations for improvements or changes in
include recommendations for improvements or changes in the IASA and/ the IASA and/or LLC.
or LLC.
11. Acknowledgments 11. Acknowledgments
Thanks to Jari Arkko, Richard Barnes, Alissa Cooper, Sean Turner and Thanks to Jari Arkko, Richard Barnes, Alissa Cooper, Sean Turner and
the IASA 2.0 Working Group for discussions of possible structures, the IASA 2.0 Working Group for discussions of possible structures,
and to the attorneys of Morgan Lewis and Brad Biddle for legal and to the attorneys of Morgan Lewis and Brad Biddle for legal
advice. advice.
12. Informative References 12. Informative References
skipping to change at page 17, line 31 skipping to change at page 18, line 26
IETF Administrative Support Activities", February 2018, IETF Administrative Support Activities", February 2018,
<https://mailarchive.ietf.org/arch/msg/iasa20/ <https://mailarchive.ietf.org/arch/msg/iasa20/
XT_3vfd3OWVFCW335mRrvWuusaI/>. XT_3vfd3OWVFCW335mRrvWuusaI/>.
[RFC7437] Kucherawy, M., Ed., "IAB, IESG, and IAOC Selection, [RFC7437] Kucherawy, M., Ed., "IAB, IESG, and IAOC Selection,
Confirmation, and Recall Process: Operation of the Confirmation, and Recall Process: Operation of the
Nominating and Recall Committees", BCP 10, RFC 7437, Nominating and Recall Committees", BCP 10, RFC 7437,
DOI 10.17487/RFC7437, January 2015, DOI 10.17487/RFC7437, January 2015,
<https://www.rfc-editor.org/info/rfc7437>. <https://www.rfc-editor.org/info/rfc7437>.
[RFC8318] Dawkins, S., "IAB, IESG, and IAOC Selection, Confirmation,
and Recall Process: IAOC Advisor for the Nominating
Committee", BCP 10, RFC 8318, DOI 10.17487/RFC8318,
January 2018, <https://www.rfc-editor.org/info/rfc8318>.
Authors' Addresses Authors' Addresses
Brian Haberman Brian Haberman
Johns Hopkins University Johns Hopkins University
Email: brian@innovationslab.net Email: brian@innovationslab.net
Joseph Lorenzo Hall Joseph Lorenzo Hall
CDT CDT
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