draft-ietf-iasa2-struct-05.txt   draft-ietf-iasa2-struct-06.txt 
IASA2 B. Haberman IASA2 B. Haberman
Internet-Draft Johns Hopkins University Internet-Draft Johns Hopkins University
Intended status: Informational J. Hall Intended status: Informational J. Hall
Expires: February 16, 2019 CDT Expires: March 11, 2019 CDT
J. Livingood J. Livingood
Comcast Comcast
August 15, 2018 September 07, 2018
Proposed Structure of the IETF Administrative Support Activity (IASA), Record of Proposed Structure of the IETF Administrative Support Activity
Version 2.0 (IASA), Version 2.0
draft-ietf-iasa2-struct-05 draft-ietf-iasa2-struct-06
Abstract Abstract
The IETF Administrative Support Activity (IASA) was originally The IETF Administrative Support Activity (IASA) was originally
established in 2005. In the 13 years from 2005 to 2018, the needs of established in 2005. In the 13 years from 2005 to 2018, the needs of
the IETF have evolved in ways that require changes to its the IETF have evolved in ways that require changes to its
administrative structure. The purpose of this document is to outline administrative structure. The purpose of this document is to outline
a proposed new "IASA 2.0" structure. The proposal is for the work of a proposed new "IASA 2.0" structure and to document the decisions
the IETF's administrative and fundraising tasks to be conducted by a made by the IASA2 Working Group over the past 20 months in developing
new administrative organization, the IETF Administration Limited the proposed structure. The proposal is for the work of the IETF's
Liability Corporation ("LLC"). Under the proposal, the Internet administrative and fundraising tasks to be conducted by a new
administrative organization, the IETF Administration Limited
Liability Company ("LLC"). Under the proposal, the Internet
Administrative Oversight Committee (IAOC) will be eliminated, and its Administrative Oversight Committee (IAOC) will be eliminated, and its
oversight and advising functions transferred to the new LLC Board. oversight and advising functions transferred to the new LLC Board.
Status of This Memo Status of This Memo
This Internet-Draft is submitted in full conformance with the This Internet-Draft is submitted in full conformance with the
provisions of BCP 78 and BCP 79. provisions of BCP 78 and BCP 79.
Internet-Drafts are working documents of the Internet Engineering Internet-Drafts are working documents of the Internet Engineering
Task Force (IETF). Note that other groups may also distribute Task Force (IETF). Note that other groups may also distribute
working documents as Internet-Drafts. The list of current Internet- working documents as Internet-Drafts. The list of current Internet-
Drafts is at https://datatracker.ietf.org/drafts/current/. Drafts is at https://datatracker.ietf.org/drafts/current/.
Internet-Drafts are draft documents valid for a maximum of six months Internet-Drafts are draft documents valid for a maximum of six months
and may be updated, replaced, or obsoleted by other documents at any and may be updated, replaced, or obsoleted by other documents at any
time. It is inappropriate to use Internet-Drafts as reference time. It is inappropriate to use Internet-Drafts as reference
material or to cite them other than as "work in progress." material or to cite them other than as "work in progress."
This Internet-Draft will expire on February 16, 2019. This Internet-Draft will expire on March 11, 2019.
Copyright Notice Copyright Notice
Copyright (c) 2018 IETF Trust and the persons identified as the Copyright (c) 2018 IETF Trust and the persons identified as the
document authors. All rights reserved. document authors. All rights reserved.
This document is subject to BCP 78 and the IETF Trust's Legal This document is subject to BCP 78 and the IETF Trust's Legal
Provisions Relating to IETF Documents Provisions Relating to IETF Documents
(https://trustee.ietf.org/license-info) in effect on the date of (https://trustee.ietf.org/license-info) in effect on the date of
publication of this document. Please review these documents publication of this document. Please review these documents
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1. Introduction 1. Introduction
The IETF Administrative Support Activity (IASA) was originally The IETF Administrative Support Activity (IASA) was originally
established in 2005. In the 13 years from 2005 to 2018, the needs of established in 2005. In the 13 years from 2005 to 2018, the needs of
the IETF have evolved in ways that require changes to its the IETF have evolved in ways that require changes to its
administrative structure. The purpose of this document is to outline administrative structure. The purpose of this document is to outline
a proposed new "IASA 2.0" structure. The proposal is for the work of a proposed new "IASA 2.0" structure. The proposal is for the work of
the IETF's administrative and fundraising tasks to be conducted by a the IETF's administrative and fundraising tasks to be conducted by a
new administrative organization, the IETF Administration Limited new administrative organization, the IETF Administration Limited
Liability Corporation ("LLC"). Under the proposal, the Internet Liability Company ("LLC"). Under the proposal, the Internet
Administrative Oversight Committee (IAOC) will be eliminated, and its Administrative Oversight Committee (IAOC) will be eliminated, and its
oversight and advising functions transferred to the new LLC Board. oversight and advising functions transferred to the new LLC Board.
This document explores all of the details involved in the proposal. This document explores all of the details involved in the proposal.
[I-D.haberman-iasa20dt-recs] discusses the challenges facing the [I-D.haberman-iasa20dt-recs] discusses the challenges facing the
current structure as well as several options for reorganizing the current structure as well as several options for reorganizing the
IETF's administration under different legal structures. This IETF's administration under different legal structures. This
document outlines how such an organization will be structured and document outlines how such an organization will be structured and
describes how the organization will fit together with existing and describes how the organization will fit together with existing and
new IETF community structures. new IETF community structures.
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without the need for review and approval by ISOC. without the need for review and approval by ISOC.
4.2. LLC Working Principles 4.2. LLC Working Principles
The LLC will be expected to conduct its work according to the The LLC will be expected to conduct its work according to the
following proposed principles: following proposed principles:
o Transparency. The LLC will keep the IETF community informed about o Transparency. The LLC will keep the IETF community informed about
its work and will engage with the community to obtain consensus- its work and will engage with the community to obtain consensus-
based community input on key issues and otherwise as needed. As based community input on key issues and otherwise as needed. As
discusses in [ietf101-slides], whatever doesn't have a specific discussed in [ietf101-slides], whatever doesn't have a specific
justification for being kept confidential, should be made public. justification for being kept confidential, should be made public.
There must exist a public list of confidential items, describing There must exist a public list of confidential items, describing
the nature of the information and the reason for confidentiality. the nature of the information and the reason for confidentiality.
o Responsiveness to the community. The LLC will act consistently o Responsiveness to the community. The LLC will act consistently
with the documented consensus of the IETF community, to be with the documented consensus of the IETF community, to be
responsive to the community's needs, and adapt its decisions in responsive to the community's needs, and adapt its decisions in
response to consensus-based community feedback. response to consensus-based community feedback.
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o adopting any employee benefit plans; o adopting any employee benefit plans;
o approving any changes to the LLC governance structure; o approving any changes to the LLC governance structure;
o exercising a fiduciary duty to ensure that LLC has the financial o exercising a fiduciary duty to ensure that LLC has the financial
and business stability that it needs to be able to meet the needs and business stability that it needs to be able to meet the needs
of the IETF, including adopting an annual budget, and as necessary of the IETF, including adopting an annual budget, and as necessary
incurring any debt or making other financial arrangements; incurring any debt or making other financial arrangements;
o approving or entering into agreements that that meet a significant o approving or entering into agreements that meet a significant
materiality threshold; materiality threshold;
o exercising a legal duty to ensure that the LLC complies with any o exercising a legal duty to ensure that the LLC complies with any
applicable tax and other laws; applicable tax and other laws;
o ensuring that LLC is run in a manner that is transparent and o ensuring that LLC is run in a manner that is transparent and
accountable to the IETF community; accountable to the IETF community;
o recruit new Directors, for consideration in all of the various o recruit new Directors, for consideration in all of the various
appointment processes. appointment processes.
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The role of the LLC Board will be to ensure that the strategy and The role of the LLC Board will be to ensure that the strategy and
conduct of LLC is consistent with the IETF's needs - both its conduct of LLC is consistent with the IETF's needs - both its
concrete needs and its needs for transparency and accountability. concrete needs and its needs for transparency and accountability.
The Board is not intended to directly define the IETF's needs; to the The Board is not intended to directly define the IETF's needs; to the
extent that is required, the IETF community should document its needs extent that is required, the IETF community should document its needs
in consensus-based RFCs (e.g., as the community is aiming to do in in consensus-based RFCs (e.g., as the community is aiming to do in
[I-D.ietf-mtgvenue-iaoc-venue-selection-process]) and provide more [I-D.ietf-mtgvenue-iaoc-venue-selection-process]) and provide more
detailed input via consultations with the LLC Board (such as takes detailed input via consultations with the LLC Board (such as takes
place on email discussion lists or at IETF meetings). place on email discussion lists or at IETF meetings).
As part of the responsibilities outlined above, some of which is As part of the responsibilities outlined above the Board shall work
outlined further in (TODO: reference board-policies document) the to ensure that LLC will:
Board shall work to ensure that LLC will:
o Act consistently with ISOC's 501(c)(3) status; o Act consistently with ISOC's 501(c)(3) status;
o Provide accurate financial statements to ISOC on a timely basis; o Provide accurate financial statements to ISOC on a timely basis;
o Prepare its financial reports in accordance with generally o Prepare its financial reports in accordance with generally
accepted accounting principles; accepted accounting principles;
o Provide assistance to help facilitate ISOC's tax compliance, o Provide assistance to help facilitate ISOC's tax compliance,
including but not limited to assistance related to preparing the including but not limited to assistance related to preparing the
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Conducting a transition as envisioned in this document will encompass Conducting a transition as envisioned in this document will encompass
many different work activities and will require action, involvement, many different work activities and will require action, involvement,
support, and/or feedback from groups and individuals across the IETF support, and/or feedback from groups and individuals across the IETF
community. The transition is likely to proceed in these steps but community. The transition is likely to proceed in these steps but
the community should remain flexible and adapt this plan as changes the community should remain flexible and adapt this plan as changes
occur and complications inevitably arise. occur and complications inevitably arise.
Phase 1: LLC Formation Phase 1: LLC Formation
o The LLC is formed with an Interim Board (see {#interim-board}). o The LLC is formed with an Interim Board (see Section 4.14).
o The IAOC continues to operate as usual, such as reviewing and o The IAOC continues to operate as usual, such as reviewing and
approving the IETF's FY2019 budget. approving the IETF's FY2019 budget.
o The NomCom is given instructions by the IETF chair to not recruit o The NomCom is given instructions by the IETF chair to not recruit
for 2019 IAOC positions, and instead recruit for LLC Board for 2019 IAOC positions, and instead recruit for LLC Board
Directors. Directors.
o An update of all relevant RFCs is started, reflecting the change o An update of all relevant RFCs is started, reflecting the change
from IAOC to LLC. from IAOC to LLC.
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Phase 2: Transition from IAOC to LLC Phase 2: Transition from IAOC to LLC
o The LLC's Interim Board and IAOC shall agree to a transition o The LLC's Interim Board and IAOC shall agree to a transition
schedule to transition IAOC responsibilities one-by-one to the schedule to transition IAOC responsibilities one-by-one to the
LLC. LLC.
o This phase should optimally conclude prior to the expiration of o This phase should optimally conclude prior to the expiration of
IAOC member terms in 2019. IAOC member terms in 2019.
Phase 3: Transition Complete Phase 3: Transition Complete
o The first full board is seated (see {#first-full-board}). o The first full board is seated (see Section 4.15).
o All responsibilities of the IAOC have been assumed by the LLC. o All responsibilities of the IAOC have been assumed by the LLC.
o The IAOC can then be shut down. o The IAOC can then be shut down.
9.1. Initial Tasks of the LLC Board 9.1. Initial Tasks of the LLC Board
The initial tasks of the LLC Board should be prioritized according to The initial tasks of the LLC Board should be prioritized according to
legal necessity and relative importance. Below are suggested legal necessity and relative importance. Below are suggested
priorities to consider as and after the LLC is formed. priorities to consider as and after the LLC is formed.
 End of changes. 11 change blocks. 
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