draft-ietf-mtgvenue-iaoc-venue-selection-process-14.txt   draft-ietf-mtgvenue-iaoc-venue-selection-process-15.txt 
mtgvenue E. Lear, Ed. mtgvenue E. Lear, Ed.
Internet-Draft Cisco Systems Internet-Draft Cisco Systems
Intended status: Best Current Practice May 7, 2018 Intended status: Best Current Practice May 11, 2018
Expires: November 8, 2018 Expires: November 12, 2018
IETF Plenary Meeting Venue Selection Process IETF Plenary Meeting Venue Selection Process
draft-ietf-mtgvenue-iaoc-venue-selection-process-14 draft-ietf-mtgvenue-iaoc-venue-selection-process-15
Abstract Abstract
The IASA has responsibility for arranging IETF plenary meeting Venue The IASA has responsibility for arranging IETF plenary meeting Venue
selection and operation. This memo specifies IETF community selection and operation. This memo specifies IETF community
requirements for meeting venues, including hotels and meeting room requirements for meeting venues, including hotels and meeting room
space. It directs the IASA to make available additional process space. It directs the IASA to make available additional process
documents around that describe the current meeting selection process. documents around that describe the current meeting selection process.
Status of This Memo Status of This Memo
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Internet-Drafts are working documents of the Internet Engineering Internet-Drafts are working documents of the Internet Engineering
Task Force (IETF). Note that other groups may also distribute Task Force (IETF). Note that other groups may also distribute
working documents as Internet-Drafts. The list of current Internet- working documents as Internet-Drafts. The list of current Internet-
Drafts is at https://datatracker.ietf.org/drafts/current/. Drafts is at https://datatracker.ietf.org/drafts/current/.
Internet-Drafts are draft documents valid for a maximum of six months Internet-Drafts are draft documents valid for a maximum of six months
and may be updated, replaced, or obsoleted by other documents at any and may be updated, replaced, or obsoleted by other documents at any
time. It is inappropriate to use Internet-Drafts as reference time. It is inappropriate to use Internet-Drafts as reference
material or to cite them other than as "work in progress." material or to cite them other than as "work in progress."
This Internet-Draft will expire on November 8, 2018. This Internet-Draft will expire on November 12, 2018.
Copyright Notice Copyright Notice
Copyright (c) 2018 IETF Trust and the persons identified as the Copyright (c) 2018 IETF Trust and the persons identified as the
document authors. All rights reserved. document authors. All rights reserved.
This document is subject to BCP 78 and the IETF Trust's Legal This document is subject to BCP 78 and the IETF Trust's Legal
Provisions Relating to IETF Documents Provisions Relating to IETF Documents
(https://trustee.ietf.org/license-info) in effect on the date of (https://trustee.ietf.org/license-info) in effect on the date of
publication of this document. Please review these documents publication of this document. Please review these documents
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1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . 2 1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . 2
2. Venue Selection Objectives . . . . . . . . . . . . . . . . . 3 2. Venue Selection Objectives . . . . . . . . . . . . . . . . . 3
2.1. Core Values . . . . . . . . . . . . . . . . . . . . . . . 3 2.1. Core Values . . . . . . . . . . . . . . . . . . . . . . . 3
2.2. Venue Selection Non-Objectives . . . . . . . . . . . . . 5 2.2. Venue Selection Non-Objectives . . . . . . . . . . . . . 5
3. Meeting Criteria . . . . . . . . . . . . . . . . . . . . . . 5 3. Meeting Criteria . . . . . . . . . . . . . . . . . . . . . . 5
3.1. Mandatory Criteria . . . . . . . . . . . . . . . . . . . 5 3.1. Mandatory Criteria . . . . . . . . . . . . . . . . . . . 5
3.2. Important Criteria . . . . . . . . . . . . . . . . . . . 6 3.2. Important Criteria . . . . . . . . . . . . . . . . . . . 6
3.3. Other Consideraitons . . . . . . . . . . . . . . . . . . 9 3.3. Other Consideraitons . . . . . . . . . . . . . . . . . . 9
4. Documentation Requirements . . . . . . . . . . . . . . . . . 9 4. Documentation Requirements . . . . . . . . . . . . . . . . . 9
5. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 9 5. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 9
6. Security Considerations . . . . . . . . . . . . . . . . . . . 10 6. Security Considerations . . . . . . . . . . . . . . . . . . . 9
7. Privacy Considerations . . . . . . . . . . . . . . . . . . . 10 7. Privacy Considerations . . . . . . . . . . . . . . . . . . . 10
8. Contributors . . . . . . . . . . . . . . . . . . . . . . . . 10 8. Contributors . . . . . . . . . . . . . . . . . . . . . . . . 10
9. Acknowledgements . . . . . . . . . . . . . . . . . . . . . . 11 9. Acknowledgements . . . . . . . . . . . . . . . . . . . . . . 10
10. References . . . . . . . . . . . . . . . . . . . . . . . . . 11 10. References . . . . . . . . . . . . . . . . . . . . . . . . . 11
10.1. Normative References . . . . . . . . . . . . . . . . . . 11 10.1. Normative References . . . . . . . . . . . . . . . . . . 11
10.2. Informative References . . . . . . . . . . . . . . . . . 11 10.2. Informative References . . . . . . . . . . . . . . . . . 11
Appendix A. Change Log . . . . . . . . . . . . . . . . . . . . . 12 Appendix A. Change Log . . . . . . . . . . . . . . . . . . . . . 11
Author's Address . . . . . . . . . . . . . . . . . . . . . . . . 13 Author's Address . . . . . . . . . . . . . . . . . . . . . . . . 13
1. Introduction 1. Introduction
The Internet Administrative Support Activity (IASA) has The Internet Administrative Support Activity (IASA) has
responsibility for arranging IETF plenary meeting venue selection and responsibility for arranging IETF plenary meeting venue selection and
operation. The purpose of this document is to guide the IASA in operation. The purpose of this document is to guide the IASA in
their selection of regions, cities, facilities, and hotels. The IASA their selection of regions, cities, facilities, and hotels. The IASA
applies this guidance at different points in the process in an applies this guidance at different points in the process in an
attempt to faithfully meet the requirements of the IETF community. attempt to faithfully meet the requirements of the IETF community.
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o It MUST be possible to provision Internet Access to the Facility o It MUST be possible to provision Internet Access to the Facility
and IETF Hotels that allows those attending in person to utilize and IETF Hotels that allows those attending in person to utilize
the Internet for all their IETF, business, and day to day needs; the Internet for all their IETF, business, and day to day needs;
as well as sufficient bandwidth and access for remote attendees. as well as sufficient bandwidth and access for remote attendees.
This includes, but is not limited to, native and unmodified IPv4 This includes, but is not limited to, native and unmodified IPv4
and IPv6 connectivity, global reachability, and no additional and IPv6 connectivity, global reachability, and no additional
limitation that would materially impact their Internet use. To limitation that would materially impact their Internet use. To
ensure availability, it MUST be possible to provision redundant ensure availability, it MUST be possible to provision redundant
paths to the Internet. paths to the Internet.
o The facility MUST prohibit smoking in meeting rooms, interior
common spaces and corridors, indoor lobby bars which are open to
common spaces and corridors, and indoor restaurants. IETF primary
and secondary hotels MUST have blocks of rooms designated as "Non
Smoking" guest rooms.
3.2. Important Criteria 3.2. Important Criteria
The criteria in this subsection are not mandatory, but are still The criteria in this subsection are not mandatory, but are still
highly significant. It may be necessary to trade one or more of highly significant. It may be necessary to trade one or more of
these criteria off against others. A Venue that meets more of these these criteria off against others. A Venue that meets more of these
criteria is on the whole preferable than another that meets fewer of criteria is on the whole preferable than another that meets fewer of
these criteria. Requirements classed as Important can also be these criteria. Requirements classed as Important can also be
balanced across Venue selections for multiple meetings. When a balanced across Venue selections for multiple meetings. When a
particular requirement in this section cannot be met, the IASA MUST particular requirement in this section cannot be met, the IASA MUST
notify the community at the time of the venue announcement. notify the community at the time of the venue announcement.
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2018-01-10 Changes based on AD review. 2018-01-10 Changes based on AD review.
2018-02-02 Changes based on genart review and IETF last call. 2018-02-02 Changes based on genart review and IETF last call.
2018-05-07 Several versions of changes. Based on reorg of meetings 2018-05-07 Several versions of changes. Based on reorg of meetings
committee, Section 4 and 5 moved out. Also, final LC comments committee, Section 4 and 5 moved out. Also, final LC comments
addressed. In particular: no smoking added. Reference to RFC8174 addressed. In particular: no smoking added. Reference to RFC8174
added. Reference to meeting policy doc added. added. Reference to meeting policy doc added.
2018-05-11 Remove no smoking.
Author's Address Author's Address
Eliot Lear (editor) Eliot Lear (editor)
Cisco Systems Cisco Systems
Richtistrasse 7 Richtistrasse 7
Wallisellen CH-8304 Wallisellen CH-8304
Switzerland Switzerland
Phone: +41 44 878 9200 Phone: +41 44 878 9200
Email: lear@cisco.com Email: lear@cisco.com
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